Vice President, Business and Administrative Services

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Vice President, Business and Administrative Services


Posting Number: 0001340
Location: Diablo Valley College
Salary: $10,888- $13,267 per month

Position Definition:
Under general administrative direction of a College President, serves as a campus Assistant Chief Executive Officer (CEO), overseeing budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, central cashiering, bookstore, business office, campus human resources, campus payroll, campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned. May serve as the acting College CEO in the absence of the College President.

Distinguishing Characteristics:
A Vice President oversees academic, student affairs and/or support services programs for a college in the District and serves as an Assistant Chief Executive Officer for the campus. Incumbents receive very high level direction from the College President. The President reports directly to the District Chancellor and is the Chief Executive Officer of the College, and thus is responsible for the entire delivery of educational and other services provided by the College.

Examples of Duties/Essential Functions:
• Serves as an Assistant Chief Executive Officer and Chief Business Officer for a college in the District, overseeing budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, central cashiering, bookstore, business office, campus human resources, campus payroll, campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned.
• Provides vision and leadership for a diverse, dynamic and innovative community of managers, faculty, staff and students.
• Provides overall leadership in the area of business and administrative services programs, ensuring that the instructional, student, and/or support services programs reflect the educational philosophy and institutional goals of the College and the District.
• Ensures that accreditation standards are met.
• Plans, directs, and oversees the financial, human resources, risk management, and information technology functions of the college.
• Develops, manages, and oversees College’s budget and all funds.
• Allocates or assists in allocation of financial resources to accomplish college educational mission and goals in accordance with established budget processes.
• Interprets and analyzes pertinent educational and financial laws, legislation, policies, regulations and procedures to determine impact on the College and to formulate compliance and reporting strategies.
• Develops, recommends and carries out comprehensive policies and programs for managing the College’s business and administrative activities in accordance with College and District missions and goals.
• Provides in-service training programs for staff on policies, work methods, materials, customer service, equipment, and work safety.
• Serves as College Equal Employment Officer and College Safety Officer; ensures compliance with all pertinent labor laws and collective bargaining agreements.
• Ensures campus safety with students, staff, and the public.
• Oversees the hiring processes and payroll functions for College managers, supervisors, faculty and classified staff.
• Ascertains and meets College and community educational and financial needs by communicating effectively with managers, supervisors, faculty and staff and the service area community.
• Actively participates in and supports College shared governance components and activities and other collaborative processes.
• Assists in the development and maintenance of the assigned college’s educational strategic plan.
• Develops and participates in College and District planning processes to assure articulation between financial planning goals and objectives and those of other College and District organizational units.
• Supports a climate that promotes innovation and improved service to students and the community; cooperates with area staff, faculty and other managers to develop processes that are student-friendly and supportive of student success.



• Manages and participates in the continued evaluation and improvement of assigned College-wide business and administrative programs and services.
• Oversees and coordinates new construction, remodeling, grounds renovation, maintenance, and campus-related projects.
• Oversees research and submission of grant applications and proposals to federal, state, foundation and other funding agencies, to augment college resources for educational programs and services.
• Manages assigned managers, faculty, classified and supervisory staff.
• Assists in the training of assigned managers, supervisory, faculty and classified staff.
• Evaluates assigned managers, supervisors and classified staff.
• Assists in the evaluation of faculty.
• Represents the college on College and District-wide committees and task forces, as well as to community groups, professional organizations, other colleges and K-12 schools.
• Responds to and seeks resolution of complaints arising from assigned divisions and major program area activities, including participating in the process of collective bargaining contract grievances.
• Employs appropriate techniques and strategies to resolve disputes and to enhance communication and cooperation among the members of the College and District communities.
• Travels throughout the District in carrying out responsibilities and functions.
• Performs other related duties as assigned.

Minimum Qualifications:
Education/Training: Earned Master’s degree from an accredited college or university in business administration, accounting, finance, or a related field AND three years of relevant full-time management experience.


A Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field AND a certified public accountant’s license AND five years of relevant full-time management experience.


A Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field AND seven years of relevant full-time management experience.

Knowledge Of:
Knowledge Of: community college budget procedures, finance, accounting, payroll, human resources, information technology, facilities, buildings and grounds, maintenance, construction management, and equipment; the goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and College laws, rules and regulations, and collective bargaining contract provisions; complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers; typical modern office computer software programs; report and presentation writing; the relationship and interaction of a community college and the varied communities, special-interest groups, and public agencies it serves; the purposes, goals and philosophy underlying the delivery of education in a community college setting; budget development and management;

Skill To:

Ability To:
Ability To: Independently perform assigned critical and highly complex senior management level duties with an entrepreneurial spirit and with effectiveness, speed and accuracy; successfully manage people, major college-wide programs and initiatives; effectively oversee college change efforts, problem-solving, short and long-term strategic financial planning processes and financial resources; manage personnel resources of a college, including motivating, developing and directing people; communicate effectively both orally and in writing; use personal computers utilizing typical office software applications, including the Internet; work effectively in a participatory governance environment to accomplish the goals and objectives of the college; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desirable Qualifications:
Desirable knowledge, skills and abilities

The ideal candidate will be:
•An effective communicator, facilitator, and listener with strong interpersonal skills.
•An individual with demonstrated cultural competence who values, motivates and supports the development of a diverse faculty, staff and student population.
•A transparent and inclusive individual, committed to participatory governance.
•A leader who understands the complexity and competing priorities of a growing diverse, comprehensive community college.
•A leader with demonstrated expertise in the budgeting and resource management.
•A person with experience in who has successfully led facilities planning, development, renovation, and construction.

Special Instructions:
The Application Process
• To ensure full consideration, qualified candidates must submit a complete on-line application (references to resumes or other uploaded documents within the on-line application will be considered an “incomplete” application; if any section does not apply, please enter “N/A”). The following document(s) should be assembled prior to completing the on-line CCCCD Application (these will need to be uploaded with your application):

• 1. Cover Letter of Application (described subsequently) 2. Current Resume

• In a Cover Letter of Application, not to exceed five (5) pages, a candidate will succinctly state how she/he would address the Challenges, Issues, and Opportunities at Diablo Valley College. Candidates should cite specific examples from background and experience to demonstrate knowledge and expertise necessary for this position. The letter of application should indicate to what extent personal qualities and professional characteristics and skills match the preferred qualifications sought for this position.

• 3. Professional References (within respective section of on-line application): Candidates must provide 7 professional references which include the name, telephone number, and e-mail address for each of the following: 1 supervisor, 1 colleague, 1 reporting support staff member, 2 faculty members, 1 student leader, and 1 community member. Preferably, references are to be from current and former institutions. References will not be contacted without a candidate’s permission. 4. Unofficial Transcripts.

• Application Deadline: Applications must be submitted on-line ( with all requested documents by October 16, 2019 (11:59 p.m. Pacific time). Please review the posting in its entirety and allow time to upload requested documents. Only complete on-line applications will be reviewed by the committee following the deadline date.

• All inquiries and applications will be held in the strictest confidence.

• Important: To ensure consistency and fairness to all candidates, please do not submit materials other than those requested (i.e., personal photo, articles you’ve written, etc.). Please only upload requested documents using respective document name labels. Uploading extraneous materials, unless specifically requested within this posting, may result in your application not being reviewed.

• Application materials sent via mail, fax, or e-mail will not be accepted.

• Note that correspondence may be sent to you via e-mail. Interview invitations will be via personal phone calls.

PPL, Inc. is pleased to have been selected to assist the College and District in this important search and selection process. Any questions or confidential inquiries you or others might have about the Contra Community College District, or the Diablo Valley College Vice President position may be directed to either of the following:

• PPL Consultant Robert Griffin, (408) 616-9282

For questions about the status of the process, or technical issues related to the application process, please contact:

Sophia Lever, Recruitment & Classification Analyst,, 925-229-6854

Stephanie Morgado, Human Resources Generalist,, 925-229-6870

NOTE: New employees will be placed at the first step which is $ 10,888 per month, second step $11,439 per month, or $12,019 per month depending upon experience. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $ 13,267 per month is reached on the salary schedule. First Interviews will occur during the week of 11/4/19. Final Interviews will occur on 11/14/19.

Job Close Date: 10/16/2019
Open Until Filled: No

To apply, visit

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