Administrative Services Specialist 3, UCP 5

Under the direction of the Associate Dean of Research and Scholarship, and under the supervision of the Director of Finance and Administration, has administrative responsibility for all phases of grant and contract related issues and other related duties. This position will work with principal investigators (PI’s) on grant opportunities, and will serve as liaison between faculty and Sponsored Program Services (SPS) with  grant submissions, grant renewals, grant management and the development of memorandums of understanding (MOU) and subcontracts with partners and community agencies as part of the grant and contract formation/submission process.  This will include federal, state, local and private grant opportunities.

DUTIES AND RESPONSIBILITIES

1. Monitors and reviews proposed grants and contracts for compliance with applicable University policy and state regulations and assists the University administration in certification that such policies and regulation have been met.
2. Assists in obtaining approvals necessary for sponsored grants, contracts, subcontracts and other agreements.Responsible for managing grant activity once grant is awarded. Serves as liaison between Social Work faculty, SPS and other university officials for issues pertaining to pre-award, post award and contractual issues.
3. Maintains knowledge of and communicates to principle investigators (PI’s) with regards to applicable policies, statutes, regulations and procedures formulated by the University, state and federal government, granting agencies, and various private foundations and industries; maintains up-to-date reference file.
4. Assists PI’s with preparing preliminary budgets before sending to SPS pre-award, including projections for personnel and non-personnel line-items.
5. Work with PI and SPS on budget amendments and adjustments.
6. Review PI expenditure requests with SPS post award to ensure they are allowable and funds are available.
7. Review monthly status reports with PI’s that are generated by SPS.Clarify any questions from PI or SPS.
8. Processes all paperwork for various grants, including multiple grants with the Department of Mental Health and Addiction Services (DMHAS).Interface and communicate with DMHAS Research Division Staff (DMHAS Research Division Director and the DMHAS administrative support staff who are located off campus) to coordinate the efficient completion of appointment letters and other grant associated personnel change and hiring activities.
9. Serves as the primary liaison between faculty and staff at DMHAS, SPS and the School of Social Work.
10. This position will also be responsible for other related duties as assigned by the Associate Dean for Research (ADR), including: Coordination of ORS-sponsored events; maintaining the ORS web page; preparing annual reports summarizing School of Social Work (SSW) research grant activity; interfacing with DMHAS Research Division staff; and providing as-needed support for extramural funding activities where the ADR is a principal investigator.Assists ADR with quantitatively summarizing EPAS reports for the School’s reaccreditation process.
11. Other related duties as needed.

MINIMUM QUALIFICATIONS

1. Bachelor’s degree or equivalent combination of education and experience, or Associates degree and four to seven years progressively responsible related experience.
2. Demonstrated knowledge of administrative specialty required by department to be served, and ability to independently resolve problems of unusual difficulty.
3. Thorough knowledge of federal laws and regulations regarding grants and contracts.
4. Working knowledge of budget/accounting spreadsheet software (Excel).
5. Excellent administrative and organizational skills, including ability to identify and resolve administrative problems.
6. Excellent written, verbal and interpersonal skills and ability to work effectively with staff and administrators as well as external agencies and the general public.
7. Ability to interpret policies and procedures.
8. Familiarity with external grant submission processes.

PREFERRED QUALIFICATIONS

1. Knowledge of at least one type of survey software (survey monkey, Qulatrics, REDCap).
2. Working knowledge of at least one type of statistical software (SPSS, SAS, Stata, R).
3. Knowledge of university accounting systems.
4. Working knowledge of State statutes pertaining to grants/contracts.

APPOINTMENT TERMS

As this position is an end date position that is funded by the University of Connecticut’s School of Social Work.   This is a 12-month appointment subject to annual renewal.  This position is primarily based in University of Connecticut School of Social Work on the Hartford Campus.  As a University of Connecticut employee, there is a full benefit package.

TO APPLY

Please apply online via UConn Jobs (https://hr.uconn.edu/jobs/), Staff Positions, Search #2020052. Please submit a cover letter, resume and contact information for three professional references. Candidates selected for interview may be asked to participate in at least three interviews, create and deliver a presentation on an assigned topical area, and take a Microsoft Office Skills Test.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search #2020052).

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on August 9, 2019.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.