Special Projects Manager and Assistant to the Vice President

Applications Accepted From
Public: Open to the public

Special Instructions to Applicants

To apply, after reviewing the position profile below, please submit the online application, a current resume, a cover letter addressing your professional interest in this role, and a list of three professional references. References will be used with discretion late in the process. Successful candidate must pass a comprehensive background check, university judiciary review, and driving record audit. Review of applications will begin immediately and continue until the position is filled. For full consideration apply by October 13, 2024.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166403S

Job Description

POSITION SUMMARY

The Special Projects Manager and Assistant to the Vice President is responsible for supporting strategic enrollment planning initiatives as directed by the vice president. The position provides day-to-day support for Enrollment Management division operations and communications, project management support for the Enrollment Management leadership team, and executive-level administrative functions for the vice president and the division. Performs a wide range of duties which require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, discretion and confidentiality. The successful candidate will play a critical role in OHIO's commitment to reducing barriers to education, supporting diverse students, and building a sense of belonging for all.

KEY RESPONSIBILITIES

Manages multiple projects to support the work of the division. Collaborates with cross-functional areas, including offices/units within the division and partners such as Institutional Effectiveness and Analytics, to obtain data or analysis in support of the vice president's initiatives. Manages strategic enrollment initiatives through the leadership team to develop plans and ensure deliverables and milestones are met. Conducts necessary research and analyzes information to support recommendations and decision-making in both short-term and long-term projects. May attend meetings or communicate on behalf of the vice president, provide outcomes, and track progress.

Supports the vice president with effective and strategic calendaring, meeting organization, agenda preparation, committee management, and event planning for special enrollment division activities. Proactively anticipates the vice president's scheduling needs and effectively conserves time, soliciting and providing necessary information to ensure timely, thorough, and adequate preparation. Handles routine and non-routine inquires to the vice president and ensures professional and collegial communications within stakeholders and constituents.

Facilitates and manages communications both within the division and externally, preparing draft communication and managing daily correspondence for the vice president as needed. Develops and coordinates internal division communication tools to ensure that team members are engaged, informed, and collectively tracking division priorities and progress.

Supports the vice president with research, communications, report preparation, analysis, data collection and provides high-level creative support for presentations and other materials to help the vice president tell the University's enrollment story. Collaborates proactively with various University partners to ensure smooth and efficient operations, escalating pertinent information as necessary. Coordinates logistics of planning unit transitions and personnel matters, including new employee onboarding and search process support. Manages travel arrangements and expenses for the vice president and/or their designee. Supports the division's senior business manager and other leadership team members as needed, in partnership and alignment with the University's evolving Business Service Center model. Ensures the confidentiality of all work product, conversations, and planning.

Minimum Qualifications

The successful candidate will have a minimum of a Bachelor's degree conferred by start date and at least 3 years of related work experience. Must possess excellent written and oral communication skills, as well as demonstrated good judgment and problem-solving skills. Strong analytical and critical thinking skills, project management ability, and attention to detail are required. Must have excellent computer skills including proficiency in MS Office Suite and Internet-based collaboration tools. Must be detail-oriented and organized with thorough knowledge of professional office procedures.

Preferred Qualifications

Preferred, but not required, qualifications include a Bachelor's degree in communication, business, or related field and experience in the enrollment management field.

Department
Enrollment Management

Pay Rate: Based on extensive benchmarking data, the Special Projects Manager and Assistant to the Vice President position is mapped to Pay Grade CA&P 17 at OHIO, with a target hiring range of $51,281-$67,947. The exact base salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.

In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits.

Job Open Date
09/19/2024

Posting Close Date

Position will remain open until filled; for full consideration apply by October 13, 2024.

Job Category: Administrative at-will appointment

Months
12 month

Planning Unit: Vice President Enrollment Management

Work Schedule

Standard office hours are Monday-Friday, 8:00-5:00. Flex-space and flex-time options may be available to promote a healthy balance of life and work.

Campus: Athens

Expected hours worked per week
40+

Expected duration of assignment
Ongoing

Applicants may contact this person if they have questions about this position.
Jennifer Dillie, dillie@ohio.edu, 740.593.4102

Non-Discrimination Statement

Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, status as a parent or foster parent, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an Equal Opportunity Employer.

Job Family/Subfamily
Administrative Management - Administrative Support

Career Track & Level
IC 2

Pay Grade
CA&P|17|

Clery Act Statistics

"To view the Clery Act Annual Safety and Fire Report https://www.ohio.edu/sites/default/files/sites/equity-civil-rights/files/2023%20Annual%20Security%20and%20Fire%20Safety%20Report.pdf Click Here!

Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply.