Director of Central Facilities Services

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Director of Central Facilities Services

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

ABOUT THE POSITION:

Purpose of Position: The Director of Central Facilities leads one of the largest of the Central Programs and Services within The Claremont Colleges Services (TCCS), providing vital facilities maintenance and construction services for all member institutions of The Claremont Colleges (TCC). Operating autonomously, the Director ensures the financial health of a self-supporting organization and collaborates closely with the Vice President to cultivate strong relationships with stakeholders. Fostering a culture of excellence and accountability, the Director drives continuous improvement within the team to support the overarching goals of the organization.

ESSENTIAL FUNCTIONS

The following are the essential duties and responsibilities the incumbent must be able to perform.
  • Provide leadership across the consortium for utility/energy management which includes planning and implementation. Ensures a customer service-oriented management team and staff, always leading by example and meeting with staff as needed to ensure open communication and clarity of expectations.
  • Supervise and develop direct reports and oversee the supervision of all department personnel. Provide appropriate training; and administer department and TCCS employment-related policies, procedures, and programs.
  • Cultivate a strong and effective customer service culture and implement a department quality improvement program to include appropriate operational and strategic planning within the department.
  • Work closely in an advisory capacity with the Business & Financial Affairs Committee (BFAC) and serve as a member of the Facilities Management Committee of The Claremont Colleges.
  • Collaborates with the Vice President for Finance on the College's Facilities Master Plan. Assists with the establishment and submission of all capital outlay project priority items.
  • Provides executive level facility and utility updates, clearly communicating repair and maintenance status as well as updates during outages.
  • Responsible for coordinating, documenting, and implementing all unit action planning, outcomes assessment, and effectiveness efforts at the Claremont Substation within the scope of administrative supervision.
  • Provide advice and professional consultation regarding matters related to the facilities of the consortium to give construction services appropriate to their needs.
  • Design, operate, and maintain the central Facilities Management and Control System (FMCS) for the consortium.
  • Provide skilled trade shops for facility and equipment maintenance, repair, alteration, and minor construction. Manage a comprehensive preventive maintenance (PM) program; managing service contracts; and providing central supply and procurement services.
  • Manage the department's financial system to include preparing and monitoring annual operating and utility budgets, developing pricing for services (billing rates), billing for work, collecting revenues, and paying expenses.
  • Administer construction services and contracts for member institutions and provide them with technical advice during negotiations with outside contractors and vendors as requested.
  • Represent The Claremont Colleges consortium with external vendors and regional engineering agencies/organizations, as appropriate.
  • Performing other job-related duties and responsibilities as assigned.


Supervisory Responsibility
  • Number of Direct Reports: 10
  • Title(s) of Direct Report(s): Utility / Machine / Grounds Shops / Plumbing & Heating Shop / Electrical Shop / Carpentry / Paint / Key and AC/Preventive Maintenance Supervisors/Facilities Operations Manager/ Substation Foreman / Building Automation Manager
  • Recruit, select, train, evaluate, and develop staff.
  • Clearly communicate job requirements and expectations.
  • Coordinate training and resources to support the performance of work duties.
  • Provide ongoing coaching that is balanced, helpful, timely, and contributes to a work environment of open communication, ownership of duties, and trust.
  • Address performance issues early, create appropriate documentation, and ensure follow through. Collaborate with Human Resources as needed.
  • Complete annual written performance reviews.


QUALIFICATIONS

The following qualifications are required to perform the essential functions of this position, or the individual must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education : A bachelor's degree in construction, engineering, business, or other related field.

Experience : Ten (10) years of relevant work experience in progressively responsible managerial and supervisory experience in electrical engineering and/or facilities management in a higher education environment or in the management of similar large institutions. Experience with:
  • Proficiency in Microsoft Word and PowerPoint, with the ability to create professional documents and presentations.
  • Excellent written and oral communication skills
  • Experience and comfort in working in a fast-paced environment and managing projects with internal and external stakeholders.
  • Ability to translate complex technical information across multiple levels and constituencies.
  • Must be able to present to various constituents
  • Managing a facilities operations and maintenance (O&M) program
  • Managing an internal training and employee skill development program
  • High-quality customer service
  • Disaster planning and response
  • Contract negotiations
  • Facilities information management systems
  • Quality improvement programs
  • Campus and facility design
  • A complex organizational setting with a diversity of competing interests and demands


Knowledge, Skills, and Abilities :
  • Proven strategic problem solver, initiator, planner, and innovator.
  • Demonstrated leadership and management capabilities.
  • Team-building skills and the ability to develop and motivate staff.
  • Strong interpersonal with an ability to build positive and effective working relationships and work collaboratively with internal and external constituents at all levels in a diverse and socially aware environment.
  • Proficient technical engineering expertise.
  • Financial management ability, particularly in positions with P&L responsibility, and with charge-back billing systems.
  • Demonstrate high energy and resilience in a fast-paced environment with a demanding workload.
  • Maturity, tact, openness to new ideas, and ability to remain composed, thoughtful, and effective in difficult and unexpected situations.
  • Strong customer service skills, integrity, and ethics.
  • Strong written and oral communication skills in English.
  • Ability to use Microsoft Word, Excel, and Outlook, as well as computer software and cloud-based database systems.


Preferred Qualifications: The following qualifications are preferred:
  • Knowledge of hazardous materials, including their handling and disposal
  • Knowledge of OSHA regulations, building codes, NFPA requirements and applicable California state and local regulations.
  • Bachelor's degree in electrical, mechanical, or civil engineering.


Work Schedule: The regular hours for this full-time position are 8 a.m. to 5 p.m., Monday through Friday. If temporary, enter anticipated end date of position]. May be required to work extended hours, holidays, weekends, and/or evenings. Regular hours may vary due to needs of the organization or business unit.

COMPENSATION

Pay : The monthly salary for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, between $10,833.33 - $12,083.33 per month

Benefits : This position is eligible for our employment benefits package including:

  • medical, dental, vision,

  • 10% retirement contributions after one year (no matching required),

  • group life insurance,

  • generous time off,

  • professional development funds,

  • discounts for mobile plans, software, and entertainment,

  • access to fitness facilities,

  • and more!

    Disclaimer:

    This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.

    To view additional information and to apply, visit https://theclaremontcolleges.wd1.myworkdayjobs.com/en-US/TCCS_Careers/job/Claremont/Director-of-Central-Facilities-Services_REQ-6450

    Equal Opportunity Employer:
    TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

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