Assistant Vice President for Student Information Strategy and University Registrar

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Applications Accepted From
Public: Open to the public

Special Instructions to Applicants

Ohio University accepts applications and nominations for our Assistant Vice President for Student Information Strategy and University Registrar opening!

To apply, after reviewing the position profile below, please submit the online application, a current resume, a cover letter addressing your professional interest in this role, and a list of three professional or academic references.

The position will remain open until filled. For full consideration, please apply by April 30, 2024.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166080S

Job Description

JOIN A TEAM THAT SUPPORTS YOU

At Ohio University Office of the University Registrar, we believe in supporting and recognizing the talent that serves thousands of students, faculty, and staff at OHIO every year. From a data-driven and competitive salary structure and comprehensive benefits, paid time off to flexible work arrangements, professional development programming, to tuition benefits, affinity organizations to shared government, and more, OHIO is proud to support our employees. Employees enjoy broad support across the division of Enrollment Management, and stay abreast of changes within higher education through memberships with supporting regional and national organizations.

ABOUT OHIO

At Ohio University, we believe that the college experience should deliver more than a diploma. We offer an experience that will stick with students for the rest of their lives.

Without question, we take academics seriously. In fact, we are home to one of the most prestigious honors programs in the nation and several highly-ranked academic programs. And, we have a laser focus on career success through internship and job placement programs as well as lifelong assistance from the most loyal and supportive alumni group on the planet.

We also know that the University experience is shaped by many other factors. The stunning 1,740-acre main campus is located in what has been named one of America's best college towns and the University has been named #1 Best Value Public University in Ohio. OHIO has been recognized for extensive efforts in a number of arenas, including an institutional commitment to diversity and inclusion for which the University has been named a six-time Higher Education Excellence in Diversity (HEED) award winner.

With its historic main campus in Athens; five regional campuses; three extension campuses in the Columbus, Cleveland, and Dayton areas; and one of the largest enrollments of online students among public universities in Ohio, the University has a collective enrollment of over 28,000 students. Learn more about the OHIO experience at https://www.ohio.edu/forever and consider shaping that experience by applying for this role!

ABOUT THE OFFICE OF THE UNIVERSITY REGISTRAR

The Office of the University Registrar models the highest standards of the registrar profession in providing exemplary service to the University community and constituents, while ensuring accuracy, integrity, and confidentiality of academic records. Core values include records integrity; effectiveness and efficiency; growth; innovative solutions; service and support; teamwork and trust; respect, equality, and diversity; adaptability; and reliability. Technology plays a critical role in providing contemporary services to the University community. Collaborating closely with the Office of Information Technology and a host of vendor partners, the Registrar team designs innovative services and solutions for faculty, staff, advisors, and students. Examples of success include early implementation of preferred names and pronouns for students, a custom faculty and advising center, a new OHIO Guarantee+ Graduation Plan system, and tailored reports and integrations for multiple University constituents.

LEADERSHIP PROFILE & POSITION SUMMARY

The Assistant Vice President for Student Information Strategy and University Registrar is a pivotal leadership role within the Division of Enrollment Management. Reporting directly to the Vice President for Enrollment Management and working across the University with all relevant leaders and stakeholders, this position holds responsibility for orchestrating student information strategy and delivering excellent, student-centered registrar services. The incumbent plays a vital role in ensuring the accuracy of student records, optimizing information management processes, fostering seamless technology integration, leveraging data and analytics, and cultivating and documenting a coherent student journey from enrollment to graduation.

KEY RESPONSIBILITIES

Student Information Strategy:

Provide vision and leadership for a holistic student information strategy in alignment with enrollment, academic and administrative objectives, emphasizing student success, integrity, accuracy, and data-driven insights. Lead enterprise-wide initiatives that enable an integrated student information ecosystem and ensure the integrity of the academic record.

In collaboration with division and University leadership, as well as relevant stakeholders, integrate student information endeavors with University ERP and data strategies, as well as enrollment strategies and student success initiatives. Lead and leverage smart and sustainable architecture of student information to shape enrollment decisions, enhance the student experience, and facilitate strategic planning.

Lead the implementation of modern solutions and support workflows that enhance integrity of information, elevate reporting capabilities, and foster a data-informed culture. Partner with stakeholders to drive adoption and integration of supportive, innovative technology and data solutions within the broader student information strategy, creating an ecosystem in which information flows seamlessly while upholding all appropriate facets of compliance and privacy.

University Registrar Services:

Provide vision and leadership for the Office of the University Registrar, with responsibility for creation, maintenance and certification of Ohio University student records. Ensure that services, business processes and associated training and documentation result in accurate and complete collection of data.

Lead, inspire, and mentor a team tasked with registrar services, nurturing a culture characterized by excellence, innovation, and mutual support. Cultivate an environment of continuous professional development, fostering growth and expertise within the team. Manage budget and personnel matters for the Office of the University Registrar, optimizing resource allocation to achieve operational effectiveness.

Champion the accuracy, security, and accessibility of student and academic records while prioritizing access, service excellence and a culture of care.

Lead and supervise the management of records, the University's academic calendar, registration and registration services, scheduling, degree audit, OHIO Guarantee+ graduation plan technology, transcripts, catalogs, enrollment verification, and conferral of credentials.

Support the assessment, elevation, evolution, and innovation of the Registrar function at OHIO, working with partners and stakeholders to design, build and execute strategically coordinated systems, processes, and services that meet the needs of students, faculty, academic units, and the University at large.

Serve as a primary liaison with the Office of Information Technology in support of a new data governance strategy and the student information system (currently, PeopleSoft Campus Solutions 9.0), as well as other key records and service systems.

Serve as the FERPA compliance officer, providing oversight of reporting to multiple state, system, and federal agencies and accrediting bodies. Provide oversight for NCAA athletic eligibility certification.

Provide oversight for the Brigadier General James M. Abraham and Colonel Arlene F. Greenfield Veterans and Military Student Services Center, including services, compliance and reporting, and programming for military-affiliated students.

Leadership, Collaboration, Partnership and Trust:

Serve as a member of the Division of Enrollment Management leadership team, contributing to overall enrollment strategy and planning.

Operate as a convener, collaborator, expert advisor and consultant on matters of academic structure, records, and degree completion. Interpret, lead implementation of, and maintain compliance with relevant policies, regulations, and industry best practices. Serve as liaison to academic curriculum committees and provide input and feedback in various other University groups.

Support the work of the Online, Transfer and Credit Services Center to leverage external credit, dual enrollment, re-enrollment and alternative pathways for successful student outcomes. Partner creatively with the Vice Provost for Student Success to identify synergies between student information strategies and initiatives aimed at fostering persistence and completion.

Continuously enhance collaboration between the Office of the University Registrar and University partners and stakeholders, building relationships, strong lines of communication, and durable trust.

Other duties as assigned.

Minimum Qualifications

A master's degree in either Higher Education Administration, Student Affairs, Business Administration, or a master's degree in any field with significant experience.

At least eight years of related work experience.

At least eight years of management experience.

Robust experience (typically 8+ years) in increasingly responsible roles within enrollment management, academic affairs, student affairs, or associated professions within higher education.

Proficiency in student information systems (SIS), data management, and the strategic use of data for informed decision-making.

Demonstrated leadership acumen, including a successful track record of leading teams and fostering collaborative cross-functional partnerships.

Exceptional interpersonal, communication, and analytical capabilities.

Comprehensive familiarity with relevant regulations, compliance parameters, and industry benchmarks.

Proficiency in technology tools and systems integral to student information and enrollment management.

Ability to lead and manage change, prioritizing effectively, and contributing to divisional strategic endeavors.

Preferred Qualifications

Experience in a senior position within a Registrar office at a similarly complex institution

Experience implementing ERP, CRM, and other enterprise systems

Department
Registrar's Office

Pay Rate: Based on extensive benchmarking data, the Assistant Vice President for Student Information Strategy and University Registrar position is mapped to Pay Grade CA&P 21 at OHIO, with a target hiring range of $95,101-$128,385. The exact base salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.

In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits.

Job Open Date
03/28/2024

Posting Close Date

The position will remain open until filled. For full consideration, please apply by April 30, 2024.

Job Category: Administrative at-will appointment

Months
12 month

Planning Unit: Vice President Enrollment Management

Work Schedule

Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to promote a healthy balance of life and work.

Campus: Athens

Expected hours worked per week
40

Expected duration of assignment
ongoing

Applicants may contact this person if they have questions about this position.
Jennifer Dillie, dillie@ohio.edu, 740.593.4102

Diversity Statement

Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an equal access/equal opportunity and affirmative action employer.

Job Family/Subfamily
Enrollment Services-Registrar

Career Track & Level
M 5

Pay Grade
CA&P|21|

Clery Act Statistics

"To view the Clery Act Annual Safety and Fire Report https://www.ohio.edu/sites/default/files/sites/equity-civil-rights/files/2023%20Annual%20Security%20and%20Fire%20Safety%20Report.pdf">Cl ick Here!