Data Entry Clerk

Data Entry Clerk

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.


Under general supervision, the Data Entry Clerk performs various clerical tasks to provide standard administrative and technical information and organizes data and information in support of the work and services of Central Facilities Services.


The following are the essential duties and responsibilities the incumbent must be able to perform.
  • Enter billing information into the database system according to the shop and institution. Check for accuracy.
  • Identify and correctly process payment requests in the financial system (Workday).
  • Retrieve data and/or produce various reports based on the types of data requested.
  • Close work orders when they are complete in a timely manner.
  • Manage the files for an entire truck fleet and work directly with the Department of Motor Vehicles on new purchases and transfer of titles on sales of vehicles.
  • Prepare purchase orders for all Special-Order items and submit to the vendor.
  • Work directly with vendors on all service calls.
  • Answer the telephone and direct calls to the appropriate department.
  • Sort mail, date stamp, and distribute.
  • Make space reservations for meetings and events.
  • Perform other related job duties as assigned.


The following qualifications are required to perform the essential functions of this position, or the individual must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education : A high school diploma or the equivalent.

Experience : Data entry experience or related office experience

Knowledge, Skills, and Abilities :
  • Fluent language skills in English, including the ability to write with proper grammar, spelling, and business etiquette.
  • Spanish language skills are a plus.
  • Ability to perform data entry on a computer for prolonged periods of time. Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and Teams.)
  • Ability to operate basic office equipment such as multi-line telephone, large-capacity printer, facsimile machine, etc.
  • Strong customer service skills and an ability to work effectively with diverse individuals.
  • Ability to present a neat and professional appearance and present self in a manner that reflects positively on the organization.
  • Ability to work in a safe manner and comply with all applicable OSHA and Cal/OSHA rules.
  • Dependability, strong work ethic, and a positive attitude.

Preferred Qualifications :
  • Some college coursework and/or clerical training.
  • Three or more years of related clerical or office support experience, including data entry.

Work Schedule : The regular hours for this full-time position are 8:00 a.m. to 4:30 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit.


Pay : The pay rate for this position is commensurate with the qualifications required for the position, from $21.53- $25.00.

Benefits : This position is eligible for our employment benefits package including:
  • medical, dental, vision,
  • 10% retirement contributions after one year (no matching required),
  • group life insurance,
  • generous time off,
  • professional development funds,
  • discounts for mobile plans, software, and entertainment,
  • access to fitness facilities,
  • and more!


Sedentary work that primary involves sitting and standing:
☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never
Active work that primary involves standing and walking:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
Light work that involves moving objects weighing up to 10 pounds:
☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never
Medium work that includes moving objects weighing up to 25 pounds:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
Medium work that includes moving objects weighing up to 40 pounds:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
Heavy work that includes moving objects weighing up to 50 pounds:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
Operate a street legal golf cart, a company automobile, or other heavy machinery:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
Read or write electronic or printed materials:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
Communicate verbally in person, by phone or another device:
☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never
Moving body into different positions to work down low, overhead, or outward:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
Work involving climbing ladders, stairs, scaffolding, or similar:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
Work in various environments including low, high, tight, low-ventilation, or confined spaces:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
Work indoors in climate-controlled spaces:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
Work outdoors in various weather conditions:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
Work in a noisy environment:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
☐ Uniform ☐ Work or Non-Slip Shoes ☐ Personal Protective Equipment

To view additional information and to apply, visit

Equal Opportunity Employer:
TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

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