Event planner

The event planner will develop new event concepts, plan and execute new and existing events, and reconcile event results at the close. University events vary from year to year and include both annual signature events and other project-based SCAD events. Event types include student, presidential, academic, community, and conferences, and each requires the mission of the university to be executed through every event planned.

In this role, you will meet regularly with the assistant director of events to receive and give updates on events, order and source décor models, develop project plans with production timelines and budget information, coordinate appropriate marketing and public relations, source ideas for gifts and giveaways, and recruit and manage volunteers. You will also coordinate with SCAD physical resources, research and reserve entertainment, collect RFPs and quotes from vendors, complete all financial paperwork, forecast and compile costs for an overview budget, and submit application paperwork for necessary permitting. At all events, you will attend as a host, interacting with guests and serving as a quality representative of SCAD.

The successful candidate is an excellent communicator, thrives in a fast-paced team environment while managing several tasks simultaneously, and is a positive, flexible self-starter with outstanding organizational and time management skills. Attendance of major events is required and travel will be necessary.

Minimum qualifications:
  • Bachelor’s degree in a related field
  • At least two years of experience in events or conference coordination
  • Proficient in Microsoft Office
  • Ability to work weekends and evenings

Preferred qualifications:
  • Vendor management experience

Certificates, licenses, and registrations: Valid driver’s license with reliable transportation

Travel required: 10-20%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.