Staff Accountant (Hybrid)

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Staff Accountant (Hybrid)

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS with a staff of 300, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

The Claremont Colleges Services seeks a Staff Accountant with a spectrum of financial accounting services. Responsible for preparing, reviewing, and processing general, investment, grant, and other accounting transactions, as well as assisting the Associate/Assistant Controller with various internal/external audits.

Essential Functions: The incumbent performs these essential duties and responsibilities.

Provide General Accounting Services
  • Preparing journal entries; and reviewing journal entries for completeness, appropriateness, accuracy, and reasonableness.
  • Monitoring, analyzing, and assisting in daily cash management duties.
  • Processing bank activity, performing bank account reconciliations and following through on reconciling items with Financial Services and constituents.
  • Monitoring and reconciling assigned balance sheet accounts and following through on reconciling items.
  • Monitoring unassigned balance sheet accounts to ensure accounts are reconciled, by other TCCS or constituent departments, on a periodic basis.
  • Assist departments with reconciling accounts.
  • Maintaining, reconciling, and processing fixed asset accounting records/transactions.
  • Monitoring and capitalizing capital projects.
  • Maintaining, reconciling, and processing debt service accounting records/transactions.
  • Preparing payments of sales/use tax accrual and tax returns to the state and participating in sales/use tax audit.
  • Preparing and processing month, quarter, and year-end general ledger closing and related transactions
  • Maintaining monthly financial reports for accuracy and completeness.
  • Assisting in compliance and regulatory reporting.
  • Following and enforcing Financial Services and institutional policies and procedures.

Provide Investment Accounting Services
  • Maintaining investment sub-ledger accounting system, if applicable.
  • Maintaining and reconciling asset accounting for trusts and institutional investments.
  • Maintaining and reconciling unitized pooled investments.
  • Calculating monthly/quarterly unit market values for pooled investments Reconciling investment custodian accounts.
  • Calculating and recording spending policy income and gain appropriations.
  • Monitoring and reconciling settlement of pool cash balances for pooled investments.
  • Processing and recording investment trades and purchases.
  • Processing, recording, and reconciling non-cash gifts..
  • Producing monthly and quarterly investment accounting reports for the business offices.

Provide Grant Accounting Services
  • Creating awards in the financial system for Federal and conditional Private grants.
  • Reviewing payment requests spend requests, and journal entries for allowability of charges under grant terms
  • Preparing and processing billing invoices to grantors.
  • Processing, monitoring, and reconciling grant drawdown requests.
  • Monitoring payments and following up when necessary.
  • Preparing post-award and ad-hoc status reports for grantors, institutions and auditors.
  • Recording grant set up and close transactions.
  • Providing assistance with post award grant monitoring.

Provide Deferred Giving Accounting Services
  • Preparing electronic fund transfers to third-party administrators for distributions and new contributions.
  • Recording monthly/quarterly activity.
  • Assisting in compliance reporting.

Assist with Internal/External Audits
  • Preparing audit schedules.
  • Providing assistance and responses to auditors.

  • Assisting other Financial Services teams.
  • Maintaining and processing mortgage loans and submitting related required annual returns to regulatory agencies.
  • Participating in cross-training with other team members and other Financial Services teams.
  • Contributing to the team functioning as a consistent, knowledgeable and reliable resource for our constituents.
  • Performing other duties as assigned.

Required Qualifications:
  • Minimum education requirement is a Bachelor's degree in accounting or related field, or an equivalent combination of education and experience.

Preferred Qualifications:
  • Accounting experience in a non-profit organization or institution of higher education, (preferred)

Required Knowledge and Critical Skills:
  • This position must demonstrate the ability work well with others in a as a team.
  • This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills and abilities not listed below:
  • Proficient in Microsoft Office products, with demonstrated strong skills in Excel.
  • A demonstrated self-starter, with strong analytic, problem-solving, critical thinking and research skills.
  • Ability to communicate clearly in writing and orally. Strong customer service orientation and ability to work well with diverse internal and external constituents in a team-oriented environment.
  • Demonstrated time management, multi-tasking skills and ability to meet deadlines in a busy environment.
  • Ability to independently organize, prioritize and carry out responsibilities.
  • Proficiency in various accounting software systems and other information technology, and the ability to learn new software.
  • Ability to share knowledge and information and to learn new tasks.
  • Project a professional image through dress, demeanor and office environment.
  • Demonstrated ability to maintain confidentiality of sensitive information.
  • Possession and maintenance of a valid California Driver License and a DMV record that meets the requirements set by the College's insurance carrier. Successful completion of criminal, DMV and credit background checks.

Required Hours:

The regular hours for this full-time position are 8 a.m. to 5 p.m., Monday-Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to the needs of the organization or business unit.

Pay : The pay rate for this position is commensurate with the qualifications required for the position, from $6,250-$6,833.33 monthly.

Benefits : This position is eligible for our employment benefits package including:
  • medical, dental, vision,
  • 10% retirement contributions after one year (no matching required),
  • group life insurance,
  • generous time off,
  • professional development funds,
  • discounts for mobile plans, software, and entertainment,
  • access to fitness facilities,
  • and more!

For more information about our full range of generous benefits please visit . Benefits are subject to the terms and conditions in the plan or policy documents.

Physical Requirements:
  • Sedentary work that primary involves sitting and standing:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
  • Active work that primary involves standing and walking:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
  • Light work that involves moving objects weighing up to 10 pounds:
☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never
  • Medium work that includes moving objects weighing up to 25 pounds:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
  • Medium work that includes moving objects weighing up to 40 pounds:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
  • Heavy work that includes moving objects weighing up to 50 pounds:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
  • Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
  • Operate a street legal golf cart, a company automobile, or other heavy machinery:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
  • Read or write electronic or printed materials:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
  • Communicate verbally in person, by phone or another device:
☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never
  • Moving body into different positions to work down low, overhead, or outward:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
  • Work involving climbing ladders, stairs, scaffolding, or similar:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
  • Work in various environments including low, high, tight, low-ventilation, or confined spaces:
☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never
  • Work indoors in climate-controlled spaces:
☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never
  • Work outdoors in various weather conditions:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never
  • Work in a noisy environment:
☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never


This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

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