Staff Accountant (Hybrid)

Staff Accountant (Hybrid)

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS with a staff of 300, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.


The Financial Services department of The Claremont Colleges Services (TCCS) seeks a knowledgeable, diligent, and reliable professional the position of Staff Accountant. The Staff Accountant provides a spectrum of financial accounting services to constituents. Specific duties include:

Provide General Accounting Services (70%-40%)
  • Prepare and review journal entries.
  • Monitor, analyze, and assist in daily cash management duties.
  • Process bank activity, perform bank account reconciliations, and follow through.
  • Monitor and reconcile assigned balance sheet accounts and following through.
  • Monitor unassigned balance sheet accounts to ensure accounts are reconciled, by other departments, on a periodic basis.
  • Assist departments with reconciling accounts.
  • Maintain, reconcile, and process fixed asset accounting records/transactions.
  • Monitor and capitalize capital projects.
  • Maintain, reconcile, and process debt service accounting records/transactions.
  • Prepare payments of sales and use tax accrual and tax returns to the state and participating in related audits.
  • Prepare and process month, quarter, and year end general ledger closing and related transactions.
  • Maintain monthly financial reports.
  • Assist in compliance and regulatory reporting.
  • Follow and enforce all applicable policies and procedures.

Provide Investment Accounting Services (40%-10%)
  • Maintain investment sub-ledger accounting system, if applicable.
  • Maintain and reconcile asset accounting for trust and institutional investments.
  • Maintain and reconcile unitized pooled investments.
  • Calculate monthly and quarterly unit market values for pooled investments.
  • Reconcile investment custodian accounts.
  • Calculate and record spending policy income and gain appropriations.
  • Monitor and reconcile settlement of pool cash balances for pooled investments
  • Process and record investment trades and purchases.
  • Process, record, and reconcile non-cash gifts.
  • Produce monthly and quarterly investment accounting reports for the business offices.

Provide Grant Accounting Services (40%-10%)
  • Create awards in the financial system for Federal and conditional Private grants.
  • Review payment requests spend requests, and journal entries for allowability of charges under grant terms.
  • Prepare and process billing invoices to grantors.
  • Process, monitor, and reconcile grant drawdown requests.
  • Monitor payments and following up when necessary.
  • Prepare post-award and ad-hoc status reports for grantors, institutions, and auditors.
  • Record grant set up and close transactions.
  • Assist with post award grant monitoring.

Provide Deferred Giving Accounting Services (20%-10%)
  • Prepare electronic fund transfers to third party administrator for distributions and new contributions.
  • Record monthly and quarterly activity.
  • Assist in compliance reporting.

Assist with Internal and External Audits (5%)
  • Prepare audit schedules. Assist and respond to auditors.

Other (5%)
  • Assist department staff as needed.
  • Participate in cross training.
  • Contribute to the team functioning as a consistent, knowledgeable, and reliable resource for our constituents.

Work Schedule : The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit.

Background Checks : This position requires acceptable results on criminal history, driving history, and credit history checks.

Vaccination : The Claremont Colleges Services (TCCS) requires the COVID-19 vaccination as a condition of employment. New employees are required to present evidence of complete COVID-19 vaccination within 30 calendar days of hire, unless a medical or religious accommodation or exemption is requested and granted.


Pay : The monthly salary for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position.

Benefits : We are delighted to offer a comprehensive employment benefits package including medical, dental, vision, 10% retirement contributions (no matching required), tuition benefits for employees and their dependents, group life insurance, generous time off, LinkedIn Learning, discounts for mobile plans, software, and entertainment, and access to fitness facilities and classes. For more information about our full range of generous benefits please visit . Benefits are subject to the terms and conditions in the plan or policy documents.


You have positive attitude, are highly reliable, and are skilled at managing a fast-paced workload while maintaining accuracy and meeting your deadlines.

Education and Experience : You have a bachelor's degree in accounting or a related field, OR the equivalent in a combination of education, training, and experience.

You must have a valid California Driver's License and driving record that meets the requirements set by our automobile liability insurance carrier.

In addition, you have:
  • Initiative and strong analytic, problem solving, critical thinking and research skills.
  • The ability to communicate clearly and concisely in writing and orally in English.
  • Strong customer service orientation.
  • The ability to work productively and congenially with diverse internal and external constituents in a team-oriented environment.
  • Proven time management skills, including the ability to switch tasks quickly, manage interruptions, and meet deadlines in a fast-paced environment.
  • Proven proficiency with recent versions of the Microsoft Office suite, including advanced Excel skills.
  • The ability to independently organize, prioritize and carry out responsibilities. Proficiency in various accounting software systems and other information technology, and the ability to learn new software.
  • The ability to share knowledge and information and to learn new tasks.
  • Th ability to project a professional image through dress, demeanor, and office environment.
  • Proven ability to maintain strict confidentiality of sensitive information.

If you have any of the following, it's a plus!
  • Paid accounting experience
  • Accounting experience at a nonprofit or higher education organization
  • Experience working with grants


Review of applications will commence immediately. Applications are only accepted through our applicant portal at .

Additional Materials : Please have the following items as a Word or PDF file ready to upload to complete your application:
  • Resume : Include relevant experience with dates and other qualifications, and
  • Cover Letter : Briefly, describe:
  • Any transferable skills not evident in your resume; and
  • How this accounting position at TCCS fits into your career goals.

Professional References : Applicants who are selected to move forward in consideration will be required to provide the names of three (3) individuals who can speak to the professional qualifications of the applicant.

About Financial Services

The Financial Services team at TCCS provides accounting and related services to the following members of The Claremont Colleges: The Claremont Colleges Services, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute. Learn more about our team at .


This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

To apply, visit

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