Associate Director, University Life Facilities

Associate Director, University Life Facilities

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Associate Director, University Life Facilities

Job Profile Title
Building Administrator Senior

Job Description Summary
The Associate Director for Facilities (AD-F), is responsible for the day to day oversight of all physical plant and facilities support for University Life spaces. The AD-F will represent University Life to ensure the ongoing maintenance, renovation, and continuity of support for all University Life spaces and participate in the coordination of major building repair/replacement projects including remodeling, refurbishment and expansion projects. The AD-F will collaborate with the Provost Administrative Affairs Director of Planning to support space planning, projects, and building administration tasks. The AD-F serves as lead administrator for University Life facilities issues concerning the maintenance, renovations, and general conditions of University Life facilities and offices. The AD-F will work closely with the University's central facilities department, Facilities and Real Estate Services (FRES), Office of the University Architect, the University Registrar, building administrators, external architects, contractors, property managers, and technology consultants to continuously improve University Life spaces. This position reports directly to the Director of University Life Space and Events Management.

Job Description

  • Monitor and facilitate day-to-day maintenance issues; respond to emergencies and coordinate necessary responses; coordinate and support renovations; and maintain a prioritized list of potential improvement projects for University Life managed spaces-- most notably the Student Center @ Houston Hall.
  • Serve as lead staff to University Life committees related to space and place. Make recommendations on the use of the annual renovation and maintenance budget. Collaborate with architects, technology consultants, central Facilities and Real Estate Services (FRES), and appropriate constituents (e.g. students, staff) to assess needs and determine the scope and planning of projects.
  • Facilitate the various space needs of University Life departments including renovations, furniture sourcing, and maintenance. Track projects and work with contractors and area managers to follow projects to completion and ensure appropriate actions are taken to resolve construction and facility-related issues.
  • Provide supervision and advisement to UL Facility Coordinators to ensure University Life facilities are well-maintained and all systems (e.g.HVAC, technology, life safety) are in good operating order, meeting day-to-day needs.
  • Work with architects, technology consultants, FRES, and appropriate staff to produce detailed drawings and estimate costs. Responsible for obtaining and reviewing all construction documents for University Life managed spaces.
  • Work with the PULSE team to establish and implement policies and procedures for use of meeting rooms and services, participate in strategic planning for the area, and research and contribute industry best practices and standards for implementation.
  • Oversee the preparation of bid specifications, prepare requests for proposals and cost estimates, conduct job walks, review bids, and recommend the awarding of contracts for the acquisition of supplies, services, and capital equipment.
  • Performs additional duties as assigned.


Bachelor's Degree or commensurate combination of training, experience, and/or certification in physical plant management. Familiarity with renovation and improvement processes, technology installations, and contemporary classroom and office environments within the context of the student center or department of student life. Effective critical thinking and ability to problem solve. Basic knowledge of the construction trade and the ability to read and interpret blueprints and diagrams of operating systems. The ability to establish and maintain collaborative working relationships with University Life and campus partners. Willingness to work a non-traditional schedule including early mornings and on-call response to facility emergencies.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range:

$67K-72K commensurate with education and experience

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Student Services

Pay Range
$43,919.00 - $66,183.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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