Scholarly Communications & Information Coordinator, Population Studies Center (PSC)

Scholarly Communications & Information Coordinator, Population Studies Center (PSC)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Scholarly Communications & Information Coordinator, Population Studies Center (PSC)

Job Profile Title
Coordinator, Program

Job Description Summary
Working as a team with the Director of Information Management the Scholarly Communications & Information Coordinator will provide research, communication, design, and other services as needed to researchers at the Population Studies Center & the Population Aging Research Center and will work with the staff and directors of both centers to meet the needs of researchers.

Job Description

The Population Studies Center (PSC) at the University of Pennsylvania (Penn) has fostered research and training in population since 1962, with support from the NIH's NICHD P30 program from 1978-2003 and the P2C Population Dynamics Research Infrastructure Program from 2018 to present (formerly the R24 funding mechanism from 2003-2018). The goal of the PSC is to remain a national and world leader in research on the growth and structure of human populations and on the role of socioeconomic stratification and human and social diversity on the health of populations. The PSC is characterized by strong continuity in the production of high-quality research on demography, population-based studies of health and human development, and behavioral and social science approaches to sexually transmitted diseases and reproductive health. The PSC maintains a strong core commitment to demography (the study of the growth and structure of populations) - including the Graduate Group in Demography (GGD), a world-leader in the training of demography PhDs. The Population Aging Research Center (PARC) established in 1994 with a grant from the National Institute on Aging has over 28 years of experience of creating the right setting for interdisciplinary research on the demography and economics of aging, including a focus on diverse and often underrepresented populations domestically and globally. PARC in conjunction with the PSC, sponsors an annual pilot proposal competition, a weekly seminar series, an online working paper series, the Population Center Working Papers (PSC/PARC), and a newsletter.

  • Maintain Endnote databases (or other in-house databases) at the PSC used for grants reporting. Tasks include data entry, fact checking, CV culling, proofreading, and formatting biosketches.
  • NIH Public Access Policy compliance monitoring. Tasks include communicating with researchers and publishers and interpreting steps needed to reach compliance and checking a variety of sources to verify completion, working with the Director of Information Management to coordinate these tasks.
  • Manage digital collections in ScholarlyCommons@Penn , perform quality control of metadata, make changes as needed to reflect availability of scholarly work, proofread as needed. Coordinate with the Scholarly Commons Associate at Penn Libraries to create new subcollections and communicate with BePress to resolve issues that arise. Upload working papers, research briefs, and dissertations for PSC and PARC Research Associates, Research Affiliates, postdocs, and graduate students.
  • Create new websites and webpages and edit and manage existing Drupal and WordPress websites for PSC, PARC, GGD, and other research project and network websites. Assist Research Associates with designing websites and drafting content to highlight research projects, events, publications, and share research data. Assist with keeping the PSC, PARC, GGD, research project and network websites updated with news, people, events, conferences, announcements, research opportunities, newsletters & bulletins, etc. Train research assistants to edit and manage sites for faculty as needed.
  • Design graphics for programs, flyers, signage, newsletters, websites, social media, and promotional material to highlight library services as well as PSC and PARC activities and research (using Canva and apps in the Adobe Creative Cloud).
  • Assist with sharing news, events, videos, and scholarly research (including working papers) on PSC, PARC, GGD websites, the Mailchimp Penn Population Studies Newsletter/Bulletin, PSC YouTube channel, and social media. Assist in the creation of weekly newsletters, monthly bulletins and email reminders in Mailchimp. Cull news from various email subscriptions & websites at Penn and beyond for reuse for grants, websites, & dissemination products. Keep the PSC, PARC, GGD, and other research project and network websites updated with news, people, events, conferences, announcements, research opportunities, newsletters & bulletins, etc.
  • In coordination with the Director of Information Management, maintain the library's print collection by inventorying, shelf-reading, shifting, and cataloging. Attend EOS training as needed. Review and update written workflows. Assist with transferring collections; train student workers to assist.
  • Perform additional duties as assigned (e.g. Customer Service, Reference and Research Services, Circulation, etc.)


Required: Bachelor's degree and 2-3 years of experience in a related academic research or information services environment, or an equivalent combination of education and experience is required. Web design and Content Management System (CMS) experience (i.e. WordPress or Drupal). Fluency with Microsoft Office (including Word, PowerPoint, and Excel), Adobe Creative Suite (Photoshop, Premiere, Adobe Acrobat Professional), and experience with bibliographic citation management software. Ability to work both independently and collaboratively as part of a close-working team at a grant funded research center which has a grant deadline-oriented setting requiring excellent written and oral communications skills, initiative, strong organization, an impeccable attention to detail, adherence to deadlines, analytical skills, flexibility, aptitude to learn new technical skills and implement new technology as needed, and the prioritization of multiple demands. Ability to learn and understand relevant library terminology and functions required. Ability to lift, transport, sort and shelve library materials.

Preferred: Bachelor's or Master's with course work in the social sciences, communications, library or information sciences or related experience. Extensive experience with the Google Suite of Apps (i.e., Calendar, Sheets, Docs, Forms, Chat, Spaces, Analytics, etc.). Experience in content creation including writing, proofreading, editing, graphic design, photography, and video editing. Experience using social media platforms including Twitter, Facebook, and LinkedIn and with using for scholarly communications or events. Experience with the use of social media publishing tools (Sprout Social) and analytics tools to measure performance and to adjust efforts. Knowledge and understanding of the nature and function of academic research libraries, of library/research services, customer service in libraries and of bibliographic records (MARC), cataloging (Library of Congress Classification System), and library information storage and retrieval systems would be ideal. Additionally, experience working in an academic research setting or proofreading grants, managing funder requirements, knowledge of NIH/NSF funding requirements as they pertain to publications, copyright, and data would be valuable.

Physical Effort Required:

Occasional lifting 25-50 lbs.

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range : $24.13 to $30.22 per hour or $43,917 - $55,000 annually based on 35 hours per week.

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$24.13 - $36.36
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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