Financial Assistant

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Financial Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Financial Assistant

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
Penn Live Arts is in search of a Financial Assistant. The assistant will be working under the direction of the Managing Director in a variety of areas including assisting with financial reporting and grants management. The focus of the position will be primarily accounting but may include other duties as assigned. Additionally, the assistant will be working with several database systems and will help prepare journal entries and cost transfers.

This is a great opportunity to learn the performing arts business while working in a relaxed environment. It will be especially rewarding for anyone interested in both business and the arts. The position is part-time with total hours of 20 hours per week.

Job Description

Primary Responsibilities:
- Preparation of profit & loss statements for productions and rental events.
- Assist Managing Director with submitting financial data, financial notes, and other documentation to the Pennsylvania Cultural Data Project.

Secondary responsibilities:
- Reconciliation of a variety of fund and expense accounts.
- Prepare sales tax reports for the University.
- Work jointly with the Managing Director to identify, develop, implement and streamline processes in the Business Office that will allow the department to work more efficiently.

- A solid understanding of financial accounting and the ability to create ad hoc financial reports for both internal and external use.
- Previous exposure to database systems and the willingness to learn others unique to the University of Pennsylvania and the Penn Live Arts including; Tessitura, Event Planning Systems, and several financial and accounting systems.
- Strong analytical skills
- Strong communication skills
- Intermediate to advanced skills and experience with Excel.
- An interest in the performing arts is a plus!

Minimum Requirements:
- Bachelor's degree preferred and/or a minimum of 5 years of experience.
- Strong oral and written communication and organizational skills.
- Demonstrated attention to detail.
- Strong understanding of accounting, finance and business.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Penn Live Arts

Pay Range

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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