Gifts & Records Coordinator

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The Division of University Advancement at Miami University is looking for new team members who want to make an impact on the lives and experiences of our students through philanthropy. Miami University is a public university founded in 1809 with over 200,000 alumni and 20,000 enrolled students. With its close proximity to the city of Cincinnati coupled with a nationally recognized excellence in undergraduate education, there is a significant opportunity to increase support from alumni, friends, and partners. Everyone on our team plays a part in achieving this goal.

The Gifts & Records Coordinator is responsible for recording and receipting the charitable contributions received by Miami University. They will serve as the lead gift processor in the Stewardship Department, which will require independent judgment related to the oversight of the daily operations of the University Advancement Gift Processing unit. The Gifts & Records Coordinator will ensure the quality, integrity and accuracy of all donor information.

In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. To view our full statement including our specific commitments, please visit our website:


The Gifts & Records Coordinator will have the following duties:

• Responsible for training all new University Advancement staff on Banner database system.

• Responsible for all Alumni Weekend activities with regards to Stewardship team, including staffing assignments, organizing supplies, etc.

• Monitors gift processing operations, ensuring smooth work processes and accurate records while answering staff questions.

• Records gifts and pledges to the proper accounts, including the completion of daily deposits.

• Creates and maintains constituent records in Banner.

• May assist in the performance of various financial tasks including fund set up, FOAPL string review, working with Treasury and various departments regarding the fund set up of designations.

• Submits weekly feed to finance based on weekly gifts processed.

• Knowledge of computer systems, databases, Microsoft Office.


Minimum Qualifications:

• Bachelor's Degree or higher, or one year of experience in gift stewardship, accounting, or gift processing

• Experience in overseeing staff and projects

• Strong proofreading, spelling and editing skills

• Ability to manage multiple projects exhibiting flexibility

• Keen attention to detail and thoroughness in completing assigned duties

• Collaborative style, combined with the ability and desire to work in a team-based environment

• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information

Preferred Qualifications:

• Direct experience with Gift Processing


Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.