Senior/Associate Director, Annual Giving and Alumni Relations (Hybrid Eligible)

Senior/Associate Director, Annual Giving and Alumni Relations (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Senior/Associate Director, Annual Giving and Alumni Relations (Hybrid Eligible)

Job Profile Title
Annual Giving Officer B

Job Description Summary
Reporting to the Assistant Dean of Development and Alumni Relations, the Senior/ Associate Director, Annual Giving and Alumni Relations plans and executes all activities related to the annual fund and alumni relations on regional, national, and international level. Special emphasis is placed on donor contact (meetings), increased participation and gifts within the annual fund, and volunteer engagement.

Job Description

Pay Range in Job Description section above responsibilities/Duties

Targeted Pay Range: $68,000 - $81,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and job profile.

Specific Responsibilities:

Annual Fund
  • Coordinates (Annual Giving Office B job profile) or Manages (Annual Giving Officer C job profile), plans, develops, and executes a comprehensive Annual Giving Program utilizing direct mail, email solicitations, text solicitations, peer to peer fundraising, and personal visits with emphasis on increasing participation rates, retention, and upgrading donors.
  • Acts as staff liaison to Central DAR's School and Center Annual Giving team, managing their efforts to regain lapsed donors to the School's Annual Fund, and remind current donors to pay their open pledges through direct mail, email, and texting solicitations, among other efforts.
  • Completes 10-20 alumni visits annually with emphasis of stewarding and increasing giving within the group of donors giving at the $500 - $2,500 range in the Philadelphia and New York Region. Identifies major gift donors and works closely with them in meeting their philanthropic goals in conjunction with the Assistant Dean.
  • Analyzes data to review giving trends and opportunities to determine cultivation and solicitation strategies. Works with Departmental Chairs and identifies leadership donors. Provides donor summary reports to the Chairs of Department.
  • Plans (Annual Giving Office B job profile) or manages (Annual Giving Officer C job profile) and executes a successful Weitzman community-wide annual fund campaign, including the recruitment of faculty and staff donors.
  • Directs the Weitzman School of Design reunion program which encompasses strategic goals with unique graduate reunion programming and giving.
  • Coordinates (Annual Giving Office B job profile) or Manages (Annual Giving Officer C job profile) the Dean's Council in relation to the program and members. Consults with the Dean and the Assistant Dean on building a pipeline from current Dean's Council members to future Advisors, and the expansion of diversity on the board.
  • Develops strategies to provide unique stewardship opportunities throughout the year.
  • Demonstrates the ability to use and train Weitzman staff on Central DAR's new Salesforce based databases including our new e-marketing software, Marketing Cloud. Uses new systems in Marketing Cloud for the recruitment of new and lapsed donors. Oversees the production of messages with the Development Coordinator.

Alumni Relations
  • Manages the Weitzman Alumni Association (PWAA), working with them to further the long-range goals of Weitzman. Manages all affinity groups related to the school (StuCo, Women in Architecture, Young Alumni).
  • Works closely with the Associate Director for Professional Development and Leadership on programming related to careers and networking among the alumni community, including our annual Design Career Fair, PWAA Professional Review, graduating student events, and more.
  • Manages all alumni events at professional conferences and other events as assigned. Travels within the region to motivate and sustain programming. Encourages ways to engage in philanthropy and annual fund initiatives among regional activities.
  • Acts as staff liaison to Central Alumni Relations attending quarterly meetings with the Central Alumni Relations group, as well as Arts and Culture planning meetings.
  • Executes Weitzman events during Alumni Weekend and Homecoming. Initiates an annual reunion program, including but not limited to recruiting reunion volunteers, coordinating events, developing and creating communications, and giving among reunion classes.
  • Manages/Coordinates all follow-up and next steps after events and programs and works closely with Senior Associate Director of Communications and Stewardship with messages and outcomes.
  • Manages efforts for the Weitzman School Sponsored lectures during the fall and spring semesters at the School and assist with annual stewardship reports related to the lecture funds.
  • Supports the Assistant Dean of Development and Alumni Relations with regards to special donor groups and fellowship funds.
  • Works closely with the Development Coordinator to coordinate efforts in database management and stewardship along with overseeing workflow and special projects.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**


BA/BS and 3-5 (Annual Giving Officer B job profile) or 5-7 (Annual Giving Officer C job profile) years of experience in development, alumni relations, communications and/or public relations or equivalent combination of education and experience required; excellent organizational skills; excellent verbal and written communication skills; attention to detail; able to manage multiple projects under time demands; able to plan, organize and coordinate fundraising programs preferable in a University setting; able to manage volunteers. Ability to travel within the US and work events and weekends as needed. Travel and valid driver's license required.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Development and Alumni Relations

Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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