Data Coordinator

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Data Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Data Coordinator

Job Profile Title
Research Coordinator

Job Description Summary
Under the direction of the Director of Evaluation & Research, the Data Coordinator will input, extract, interact with, and manage program and grant-related data using different tools, systems and statistical software packages and submit reports to funders and staff as needed. The job will also entail supervising a team of student workers, other administrative responsibilities, and participation in regular meetings.

Job Description

The Data Coordinator will be tasked with coordinating the day-to-day operations for data collection and data entry across several Netter Center programs, performing manual and scanned database entry, manual data audits and extractions, conducting analyses of data for grant and center reporting, monitoring timelines, and supervising a team of student workers. The job will also entail other administrative responsibilities and participation in regular meetings. The qualified candidate will have experience with data entry and extraction, an understanding of basic evaluation methods, and familiarity with Netter Center programming and funding. **Position is contingent upon funding**

Core Duties
  • Perform database entry from program enrollment forms and attendance records
  • Perform data extractions for grant reporting and staff updates
  • Manage timelines, grant reporting requirements, databases, data queries, and data reporting processes
  • Meetings with Netter Center Staff & Evaluation Team Students
  • Update and maintain data entry protocols
  • Database Activity Setup & Data Entry (enrollment and attendance)
  • Conduct Data Audits and provide feedback to Netter Center Staff
  • Track and present a variety of metrics on reported progress
  • Conduct data analyses for grant and center reports
  • Ensure timely 21C grant reporting and support other grants as suitable/needed
  • Lead weekly data meetings and provide data entry training as needed to new members of the team
  • Perform other duties as assigned


Qualifications
  • Associate's Degree or Two Year College equivalent required, with 1-2 years of experience or equivalent combination of education and experience working with education programs, data management and reporting, and project management. Bachelor's degree preferred.
  • Experience with data management, review and reporting (including collection, entry, extraction, data query and data auditing) required
  • Experience with CitySpan, REDCap, Qualtrics or other similar data entry systems required
  • Advance Excel sills required (experience with SPSS also preferred)
  • Understanding of quantitative research methodologies and basic evaluation methods
  • High level of attention to detail, organizational skills, and commitment to accuracy is required
  • Possess good data review methodologies that ensure accurate and precise data monitoring
  • Comfort in an "iterative environment" in which periodic rework and new guidelines are inevitable
  • Tolerance for performing repetitive data entry
  • Self-starter with a strong desire to contribute and work collaboratively to achieve goals
  • Strong leadership and supervisory skills. Ability to successfully mentor, train, teach, facilitate meetings, and support student workers
  • Ability to work independently and apply critical thinking and sound judgment. Ability to give constructive feedback and provide accountability oversight to ensure accurate and timely data reporting
  • Excellent oral/written communication skills with exceptional attention to detail and time management


Working Conditions
Office, library, computer room, with occasional visits to school sites in West Philadelphia

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania
Research Coordinator

Department / School
School of Arts and Sciences

Pay Range
$37,220.00 - $56,087.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Netter-Center-for-Community-Partnership/Data-Coordinator_JR00038661

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