Associate Director of Communications and Events, Department of Architecture (Hybrid Eligible)

Associate Director of Communications and Events, Department of Architecture (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Associate Director of Communications and Events, Department of Architecture (Hybrid Eligible)

Job Profile Title
Associate Director B

Job Description Summary
Under the supervision of the Director of Administration, the Associate Director of Communications will develop and implement a comprehensive digital media and communications strategy to support the goals of the Department of Architecture and the Weitzman School of Design. With input from Weitzman's Director of Communications, as well as the Department Chair, faculty, and staff, the Associate Director will apply this strategy in promoting department events, activities, and accomplishments to key target audiences; determining relevant media outlets; and developing, designing, writing, and editing content for publication in print and digital media. He/she will gather and review data to monitor the effectiveness and reach of the department's campaigns and strategy; and will identify and develop new opportunities to increase engagement and effectiveness. They will collaborate with the School's Director of Communications to ensure alignment between the Department's communications strategy and the School's; and to establish joint marketing and communications campaigns through the use of social, digital, and print media.

The Associate Director will plan, coordinate, and oversee the design, production, and distribution of all print publications, including the 300-page book of student work, Pressing Matters. This role also oversees all aspects of digital media, including social media channels (Facebook, Instagram, and twitter) and departmental website; direct mail campaigns, and special projects.

This position is responsible for the planning and execution of all Departmental events, including panel discussions, special events, and the Department's lecture series, which spans the course of the academic year . The Associate Director plans and manages the Events budget, and independently designs and implements creative ways to promote events, source content, increase engagement/participation/attendance, and grow audiences. This position oversees all logistical planning for events from inviting speakers to room set-up and post event receptions.

The Associate Director is the primary liaison with all design and social media consultants, overseeing their work and adherence to project timelines. This role includes occasional evening hours during departmental events.

Job Description


  • Plan, implement, and maintain a comprehensive social media strategy including long-range planning, developing original copy and designs, data analytics, monitoring and reporting on trends, directing social media and design consultants, identifying and capitalizing on opportunities. Proactively seek, curate, design, and publish new content for social media channels; research and target specific markets and audiences and monitor analytical data in order to implement new strategies as necessary.
  • Work with the Department Chair, Director of Admissions, Senior Director of Communications and faculty to design and implement recruitment and marketing campaigns, including targeting key feeder schools, hosting special events, and developing targeting outreach campaigns using social media, print materials, and direct email marketing
  • Plan, promote, and administer all aspect of the department's lecture series and other events. Identify and invite speakers, emerging artists, designers, academics, and guests aligned with the overall goals of the school and department; coordinate all logistics associated with their participation. Plan and manage the budget, coordinate all A/V needs, set up and break down events, plan receptions. Design and distribute promotional materials for all lectures; identify opportunities for cross promotion with other departments, both within WSOD and University-wide. Design and implement new lecture formats, including developing strategies to incorporate hybrid formats
  • Oversee the annual graduate publication including the identification of new formats and designs, collection of material, coordination with external designer and publisher, refinement of submissions, copy editing, and photographing School events for the publication.
  • Develop and publish innovative content for the department website and ensure the relevance and appropriateness of all website content through regular maintenance. Work closely with Weitzman's Communications Department to ensure that the Architecture website adheres to School-wide brand standards and communicates the School's key messages. Proactively collect and update all information for incoming and continuing students published on the departmental website.
  • Work with the School's Department of Communications and other departments and school offices to create and share content, schedule, and promote events, and ensure consistency of messaging, for school-wide events including Open House, Commencement, conferences, and symposia. This includes all aspects of planning and execution including design and production of promotional material, development and editing of written copy and graphics, development of marketing strategy (often in consultation with the Senior Director of Communications), event set-up, A/V organization, catering, and day-of logistical management.
  • Collect student work for competitions and events. This includes organizing the department's submission to the school's year-end show and collecting and organizing all student work for recurring awards.
  • Assist the Director of Administration, the graduate student records coordinator, and financial coordinator with special projects as needed.
  • Perform additional duties as assigned


  • A Bachelor's Degree and three to five years of experience in communications, or equivalent combination of education and experience, are required; three to five years of experience are strongly preferred
  • Ability to demonstrate understanding of and proficiency with digital and social media platforms, and established knowledge of the broader marketing landscape, required.
  • A successful candidate will have proficiency in email marketing programs, website analytics, listserv management, and design software.
  • Ability to oversee events from conception through day of coordination (including budgeting and promotion).
  • Excellent written and verbal communication skills, and ability to work with diverse constituencies, both internally and externally, and to maintain critical timelines with external partners.
  • The Associate Director of Communications in Architecture should have exemplary project management and problem-solving skills and be able to effectively work collaboratively and individually.
  • Must be able to work occasional evening hours during departmental events.

Working Conditions:

Office, Library, Computer Room

Physical Effort:

Typically sitting at a desk, standing or walking.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
School of Design

Pay Range
$43,919.00 - $66,183.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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