Processing Archivist (Kaplan Collection)

Processing Archivist (Kaplan Collection)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Processing Archivist (Kaplan Collection)

Job Profile Title
Librarian A

Job Description Summary
Reporting to the Head of Manuscripts and Archives Processing in the Special Collections Processing Center at the Kislak Center, the project archivist will be responsible for ensuring the intellectual and physical quality control over the Arnold and Deanne Kaplan Collection of Early American Judaica. This position will consist of two separate, but related phases and responsibilities. During phase one, the Project Archivist will receive training in the complex metadata standards for processing the collection. As part of that training, the Kaplan Project Archivist will complete outstanding metadata quality control needs of items already digitized and available on Colenda, Penn's system for long-term preservation and access to digital assets. Phase two, the duration of the project, will be to undertake a physical inventory of the Kaplan Collection, examining the collection, verifying each item's presence on Colenda, creating metadata for items NOT on Colenda, and recording physical location. This is an eighteen month position.

Job Description

Duties and responsibilities include but are not limited to:
  • Metadata quality control for materials that have been processed, imaged, and uploaded to Colenda, ensuring standardization, enhancing existing metadata, and removing biased or harmful language where necessary.
  • Inventory physical collection of material, establishing physical control.
  • Create new metadata according to collection standards for collection material that has not been scanned.
  • Write blog posts and participate in activities or events for the Kislak Center in order to promote the collection and raise awareness to Penn faculty and students and the wider research community.
  • Work with Special Collections Processing Center staff to improve workflows, policies, and best practices.
  • Perform additional duties as assigned.


  • An accredited master's degree in library and information science, with a concentration in archives.
  • Expert knowledge of metadata schemas.
  • Knowledge of Jewish practices, culture and religion.
  • The ability to work both independently and with others in a collaborative work environment.
  • Demonstrated ability to manage time and complete projects efficiently and effectively.
  • Fluency with Microsoft Office software, in particular Excel.
  • Excellent oral, written, and interpersonal communication skills.
  • Willingness to promote collection material through social media and events.
  • A commitment to diversity, equity and inclusion.
  • Reading comprehension in Hebrew.

  • Reading comprehension in Yiddish and other Jewish Semitic languages.

This is an 18-month term position.

Application Requirement:
A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Budgeted Pay Range:

$55,000 -- $65,000 commensurate with education and experience.

Job Location - City, State
Philadelphia, PennsylvaniaLibrarian A

Department / School
University Library

Pay Range
$37,220.00 - $56,087.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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