Regulatory Affaires Specialist / Senior Regulatory Affairs Specialist

Regulatory Affaires Specialist / Senior Regulatory Affairs Specialist

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Regulatory Affaires Specialist / Senior Regulatory Affairs Specialist

Job Profile Title
Regulatory Affairs Specialist

Job Description Summary
The newly established Immune Health Initiative is hiring a full-time Regulatory Affairs Specialist or Senior Regulatory Affairs Specialist to assist with departmental IRB maintenance and submissions and to perform routine internal study monitoring for all observational clinical research studies. Research in this group is focused on understanding human immune health across multiple study cohorts spanning adult to pediatric medicine patients as well as healthy subjects.

Position contingent upon funding.

Job Description

The position will write and manage regulatory documents that will promote human subjects research and clinical trials for investigator-initiated studies at the University of Pennsylvania. This position will provide expertise and support to investigators seeking to initiate with human subjects' research and will facilitate communication with the research team, organize the submission process, write and edit study documentation, and provide regulatory expertise. The Regulatory Specialist will read and understand proposal requirements and develop a plan for proposal completion including collecting proposal components, determining timelines, and maintaining a collaborative workplace. They will be responsible for all regulatory aspects of Institutional Review Board (IRB) documentation including continuing reviews, amendments, and reporting of adverse events and deviations. The regulatory specialist will monitor IRB compliance and take corrective steps when needed. They will ensure all documents and files are organized and maintained in accordance with protocols. The successful candidate is expected to resolve regulatory and data queries in a timely manner. Additionally, the Regulatory Specialist will maintain regulatory documents and information by building and maintaining REDcap databases as needed.

In addition to the above, the Regulatory Affairs Specialist Senior position will manage activities of and train junior regulatory specialists as well as train CRCs in the larger clinical group and take a leadership role in making sure all regulatory and compliance needs are met across multiple protocols. Develop SOP as needed.


For regulatory specialist, a Bachelor's Degree and 3-5 years of direct regulatory experience or equivalent combination of education and experience required. For senior regulatory specialist 5-7 yrs experience or equivalent combination of education and experience required. This position requires excellent oral and written communication skills to interact with clinicians, clinical research coordinators and program director. Prior experience with IRB guidelines and submissions, IRB protocol compliance and policies, human subject research practices and professional skills in the execution of clinical research protocols is required. REDcap experience is required as well as strong computer skills with proficiency in accessing, sharing, and modifying documents (excel, work, google docs, etc) across platforms. Excellent organization, attention to detail and strong problem-solving skills are required. Must be able to work in a team environment.

This position is contingent upon grant funding.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$51,824.00 - $78,096.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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