Development Associate

Development Associate

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Development Associate

Job Profile Title
Administrative Assistant B

Job Description Summary
Central Development's Major Gifts Program seeks to raise gifts of $250,000 or more across all functions of the University. The Program's main office is based on campus in Philadelphia, with the New York Regional Office serving as the only satellite development operation for the University. Reporting to the Senior Director of Major Gifts for the New York Region, this position will provide general office management, administrative support and prospect management support to the Senior Director and two to three New York based major gift officers.

The Development Associate will conduct prospect research, run reports, assist with meeting preparation and follow up, perform database updates, process gifts, maintain local library of gift opportunities and program materials and coordinate special events. The Development Associate will work in concert with the campus-based administrative team to ensure consistency in operations and clear communication on a range of things from finances to sensitive donor and gift information. In addition, the Development Associate will work to proactively identify opportunities to improve processes across the team. This position will provide the successful candidate with an introduction to the major gift fundraising process and will prepare the individual for more advanced positions in a professional development setting.

Job Description


Office Operations:
  • Manage day-to-day administrative and communication systems of the New York Regional Office. Receive visitors and answer phones; represent the office in a collegial and professional manner to diverse audience of alumni, parents, major donors, Penn Club members and vendors.
  • Serve as liaison between New York office and other University departments, including daily email correspondence, access of database systems and handling and distributing mail and interoffice communications; create new systems as needed.
  • Maintain and organize office files, order supplies and materials, make travel reservations, respond to inquiries that require interpretation of office/department policies and procedures; independently dispense information and respond to requests on University programs.
  • Serve as liaison to Penn Club for general office/maintenance issues and provide Penn Club personnel with monthly report of alumni who are new residents to the New York area as potential membership applicants.

Major Gift Program Support:
  • Support Senior Director and two to three major gift officers in each stage of prospect identification, cultivation, solicitation and stewardship, with special responsibility for accurately maintaining and updating prospect/donor records in Penn's development database, running database queries and reports, conducting research, identifying new prospects, preparing materials for prospect/donor meetings, assisting with donor correspondence, preparing gift agreements and processing gift transmittals in a timely manner.
  • Assist in developing and implementing cultivation tools and tracking systems for the office as needed, including written stewardship letters/emails and helping to develop strategies for different constituencies.
  • Coordinate special events and meetings for the New York Region, including assisting in developing event concept/speaker, managing target invite list, creating and executing mailing of invitations, tracking responses/follow up, coordinating with vendors, printing name tags, developing event briefing, providing on-site event assistance and helping to implement follow up plan.
  • Maintain and update repository of information on Penn's Schools and Centers, including gift priorities and proposal language
  • Other duties as assigned.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**

H.S. Diploma and 3-5 years of related experience or equivalent combination of education and experience required. Bachelor's degree desirable.

Job Location - City, State
New York, New York

Department / School
Development and Alumni Relations

Pay Range
$17.98 - $27.09

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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