Human Resources Administrative Coordinator, Wharton HR (Hybrid Eligible)

Human Resources Administrative Coordinator, Wharton HR (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Human Resources Administrative Coordinator, Wharton HR (Hybrid Eligible)

Job Profile Title
Administrative Coordinator

Job Description Summary
Wharton Human Resources provides support to a large population of diverse staff at the Wharton School. This position is responsible for or assists with a number of human resources and administrative processes. Responsibilities to include conducting new employee orientation; coordination of the exit interview process for departing and/or transferring staff; serving as the first point of contact for HR-related staff questions, management of the Wharton HR web site; composition of monthly newsletter; coordination of HR sponsored and departmental events; maintenance and creation of departmental files.

Job Description

The Human Resources Administrative Coordinator is an integral part of the Wharton HR team. Providing HR support to Wharton staff, this position will take ownership of a number of HR and administrative responsibilities related to the HR function at Wharton. Currently we are a department of four, which allows the HR Administrative Coordinator an outstanding opportunity to learn and take on additional responsibilities. Wharton HR has a history of developing our staff so they can move to higher levels. We provide the necessary support and training to develop our staff.

The hours for this role are Monday - Friday; 9am - 5pm (35 hours/week) and consideration will be given to a hybrid work arrangement after successfully completing the introductory period.

Responsibilities include, but are not limited to:

Onboarding/Offboarding: Create a welcoming experience for new staff by conducting new employee orientation (NEO1) on a weekly or bi-weekly basis, and coordinating NEO 2 (conducted twice a year). Manage the exit process and conduct interviews.

HR Operations: Serve as the first point of contact for HR-related staff questions, escalating to the Associate Directors or Director when necessary. Attend HR-related University meetings. Assist Associate Directors with compiling and recording compensation requests. Run reports in Workday as requested. May participate in employment interviews as needed.

Communications: Compose monthly employee newsletter using a third-party platform. This may involve interviewing faculty/staff, researching topics, and making suggestions related to content. Manage department web site and update content as needed. Disseminate critical information to staff as needed.

Events: Coordinate logistics for various HR events.

Administrative: Order supplies, create purchase orders, review and purge files annually. Serve as Wharton's representative for the annual Penn's Way program, coordinate annual service award program.

This position offers the potential to learn and grow in the Human Resources field.

  • A high school diploma or GED and 5 years of experience, or equivalent combination of education and experience is required. An undergraduate degree is preferred.
  • Strong written and verbal communication skills required. Experience communicating with a diverse population is desired.
  • Must possess sound judgement and tact with respect to confidentiality and handling of sensitive information.
  • Strong organizational skills, with an ability to prioritize and manage responsibilities accordingly.
  • Proficiency in MS Office suite (Word, Excel, Outlook) required. Experience with Workday or similar HCM platform desired.
  • While not required, previous experience and an interest in Human Resources would be helpful. Individual should have an eagerness to learn and grow within Human Resources.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Wharton School

Pay Range
$20.45 - $30.82

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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