Budget Analyst

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Budget Analyst

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Budget Analyst

Job Profile Title
Accountant/Financial Analyst Senior

Job Description Summary
The Budget Analyst is a key member of the Provost Administrative Affairs team, primarily responsible for providing high level analytical support to the financial management of the PAA, as well as assisting various departments with business development and short and long-term planning efforts. In addition, the Budget Analyst has the ability to work autonomously, in a broad variety of areas, as well as provide leadership within the PAA Group and departments that they oversee.

Key responsibilities include the leadership/active participation in the five year strategic planning process, periodic forecasting, and the annual operating budget; ongoing budget responsibility for a variety of areas (Provost Administrative Units, including; Vice Provost of Education, Vice Provost of Research, Vice Provost of Faculty and University Life); development and presentation of strategic planning models for a portfolio of departments; analysis of various financial results; and the gathering of market and industry data for competitive benchmarking.

This position will also oversee the long term planning and strategic functions of both the pre- and post-award processes for a diverse sponsor portfolio for the areas supported by the PAA office (approx. $10M). Given the complexity of the areas that PAA serves, the individual in this position must possess a combination of big picture, intellectual curiosity, detailed thinking, and exceptional communication skills.

Job Description


Key responsibilities include:
  • Responsibility for the budgets of approximately 25% of PAA departments. This includes providing consultation during the Operations/Budget team preparation of the budget and leading meetings with each applicable department head to review the budget and related implications for the upcoming year.
  • Participate in and oversee the process of trouble shooting daily problems that arise in financial matters. Monitor financial reports to ensure that all concerns are addressed promptly.
  • Develop and maintain PAA-level expertise in the use of all University financial systems including and Hyperion Planning. Serve as expert in Hyperion Planning software, including management of all updates and maintenance procedures (i.e., BA access, addition of new accounts, new report development and implementation, etc.).
  • Oversee proposal and budget development and related pre-award issues for a diverse portfolio for the areas supported by the PAA office. Manage post-award processes including montitoring and enforcing compliance with guidelines, reconciliation of accounts, and effort reporting, etc.
  • For those departments that this position supports, provide support in the areas of business development, strategic analysis, and ongoing budget variance review and maintenance.
  • Prepare, analyze and distribute each month the financial reports to the areas that are assigned.


Bachelor Degree and 3-5 years of experience or equivalent combination of education and experience is required. Must have excellent interpersonal and organizational skills, ability to prioritize and manage multiple projects with limited supervision, and demonstrated ability to work independently and as part of a team. High attention to detail, accuracy and follow through required. Strong computer skills with proficiency with MS Office required. Knowledge of the following University systems for financial management is preferred: BEN Financials, WorkDay and Concur.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Budgeted Pay Range:

$80K-105K commensurate with education and experience.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost's Center

Pay Range
$61,046.00 - $95,972.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3401-Walnut-Street-BC-Wing---2nd-Floor/Budget-Analyst_JR00053035

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