Assistant Director of Alumni Engagement, Penn Carey Law

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Assistant Director of Alumni Engagement, Penn Carey Law

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Assistant Director of Alumni Engagement, Penn Carey Law

Job Profile Title
Alumni Officer A

Job Description Summary
Penn Carey Law is one of the nation's oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Carey Law an extraordinarily supportive academic community for its scholars and students alike.
Penn Carey Law staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.
Under the supervision of the Director of Alumni Engagement and Associate Director of Alumni Relations, the Assistant Director works with Penn Carey Law's Alumni Relations team through the planning and execution of alumni events in support of the school's development and outreach efforts.

Job Description

Duties & Responsibilities

Plan and coordinate all aspects of Reunion Weekend, including plan all events, direct communications and marketing efforts, creating and manage registration tool, develop and implement staffing plan for the weekend, etc.

Together with the Assistant Director of Annual Giving, develop and execute an engagement strategy for recent graduates and manage the Penn Law "Graduates of the Last Decade" (GOLD) alumni group and related events. Oversee development and management of GOLD leadership board.

Initiate, plan, and implement programming locally, nationally, and internationally to keep alumni engaged with the Law School with a focus on Lifelong Learning.

Oversee all aspects of those events, including the copy, design, printing and mailing of related materials, and manage the selection and handling of venues, vendors, volunteers, contracts, budget and staffing, while staying within the parameters of the University Purchasing, Legal, & Risk Management Departments.

Create and distribute strategic survey tools for alumni events. Gather, analyze and distribute trending data from alumni events to forecast future involvement and fundraising

Assist the Director of Alumni Engagement with Law Alumni Society program, including three Board Days per year, the voting and nomination process, and the annual LAS Awards Ceremony. -15% Work with Student Affairs to provide alumni support to events including journal and student group conferences, Parents and Partners Day, Orientation, 5% Party and 95% Party, among others. Assist student groups in identifying and providing outreach to potential speakers and attendees for events.

Other duties as assigned.

  • BA/BS required and 2 to 3 years of experience or an equivalent combination of education and experience is required.
  • Experience within a college or university setting preferred. The candidate will have a history of working successfully with diverse constituencies, including colleagues, faculty, alumni, current students, and prospective students.
  • Excellent communication skills, both oral and written.
  • A track record of service, demonstrated flexibility and a strong work ethic.
  • Demonstrated ability to organize tasks & priorities, working under minimum supervision
  • Must demonstrate ability to work independently as well as within a team-orientation in a highly collaborative environment.
  • Must be able to work occasional evening or weekend hours.
  • Demonstrated ability to take initiative and assume responsibility
  • Demonstrated ability to create and work within budgets
  • Knowledge of University database (Salesforce) a plus
  • Knowledge of office procedures, practices & methods, including word processing (Microsoft Word for Windows), spreadsheet (Microsoft Excel) and database (Microsoft Access) programs required
  • Ability to work on multiple projects & meet tight deadlines essential.
  • Commitment to the Penn Law ideals of collaboration is required.

Cover letter is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$43,919.00 - $66,183.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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