Administrative Coordinator, Master of Behavioral and Decision Sciences (MBDS)

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Administrative Coordinator, Master of Behavioral and Decision Sciences (MBDS)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Administrative Coordinator, Master of Behavioral and Decision Sciences (MBDS)

Job Profile Title
Administrative Coordinator

Job Description Summary
Overview of LPS
The College of Liberal and Professional Studies in the University of Pennsylvania's School of Arts and Sciences is dedicated to extending learning beyond traditional borders and engages a richly diverse population of intellectually capable students at many points in their lives. LPS programs include professional and academic programs (including study abroad and English language programs for international students and professionals), summer sessions, non-credit programs, workshops, and symposia. LPS programs all have a foundation in the arts and sciences. Each year LPS offers 600 credit courses for undergraduate and graduate, degree and non- degree students as well as non-credit courses focused on areas such as personal enrichment, professional development, and English as a second language.

The position provides high-level administrative support and project management to the Master of Behavioral and Decision Sciences (MBDS) program, in collaboration with the College of Liberal & Professional Studies (LPS).

Job Description

Duties

The position provides high-level administrative support and project management to the Master of Behavioral and Decision Sciences (MBDS) program, in collaboration with the College of Liberal & Professional Studies (LPS). The incumbent will engage in a wide range of activities including logistical support for day-to-day operations, student and faculty support, coordination with program directors, interaction with prospective students, current students, faculty, and staff by phone, email, on campus and at local events. Duties include maintaining budgets, processing expenditures and reimbursements, fielding program inquiries, organizing the logistics of classes and program events, organizing meetings for students and program directors, assisting with the application and admissions process and guiding both graduate students and faculty through a variety of University policies, resources, and procedures.

Responsibilities

Student Services: Assist orienting new and continuing students to campus resources (PennCard, library, housing, ISSS, etc.), Direct student queries on billing, registration, and enrollment to the proper sources across campus. print posters, prepare capstones for Scholarly Commons, organize forms for capstones, transfer credit, etc.

Communication and Scheduling: Maintain student listservs, communicate with students and faculty about program information, internships, research, and job opportunities. Schedule appointments between students and directors as needed. Handle phone calls to the MBDS program. Organize annual fall welcome event, graduate research conference, and graduation reception. Assist with annual party, visiting speakers, graduation activities, and other program related events.

Marketing, Recruitment & Alumni Relations: Assist in organizing materials and logistics for information sessions and other recruitment activities, assist in communicating with prospective students, and generally support the marketing and recruitment activities for the programs. Assist with alumni relations and maintenance of databases for graduate programs.

Department Support: Assist with department day to day operations as needed, assist with additional department event planning throughout the year. Manage purchases, keep track of budget, and ensure the program website is up to date. Handle receipts and reimbursements for lab/field based experiments run by MBDS students and associated personnel. Organize travel and reimbursements related to the program. Coordinate with related programs and departments.

Faculty Services: Process paperwork to hire instructors and lecturers, including payment, offer letters, and visa applications as necessary. Assist orienting new faculty to campus resources (PennCard, library, Canvas, CIT, Center for Teaching and Learning, etc.). Handle paperwork and Penn systems for visiting scholars affiliated with the MBDS program. Assist in room assignments, etc.

Perform additional duties as assigned

Qualifications

H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Bachelor degree strongly preferred. Ideal candidate must possess strong organizational skills, excellent written and oral communications skills, and the ability to prioritize and meet deadlines. Must have a professional demeanor with the ability to provide excellent customer service to a diverse audience including working as a team and individually. Experience within a College or University setting and event planning experience are preferred. The candidate should be comfortable with technology including Outlook and Microsoft Office; experience with CollegeNet and FreshDesk is preferred. Familiarity with Penn's financial application strongly encouraged. General knowledge and interest in the Master of Behavioral and Decision Sciences curriculum.

Working Conditions
Office, Library, Computer Room

Alternative Work Schedules

Physical Effort
Typically sitting at a desk or table

Occasional lifting of 25 lbs. or less

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$20.45 - $30.82

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/McNeil-Building---4th-Floor/Administrative-Coordinator--Master-of-Behavioral-and-Decision-Sciences--MBDS-_JR00054750

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