On-Campus Recruiting Administrative Coordinator, Wharton MBA Career Management

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On-Campus Recruiting Administrative Coordinator, Wharton MBA Career Management

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
On-Campus Recruiting Administrative Coordinator, Wharton MBA Career Management

Job Profile Title
Administrative Coordinator

Job Description Summary
Under the direction of the Sr. Associate Director of Employer Engagement, the Recruiting Coordinator is responsible for managing all aspects of the On-Campus Recruiting Suite ("OCRS") and other administrative responsibilities. This involves facility set-up, reception desk coverage, greeting and servicing guests (students, alumni and recruiters, etc.), and developing and implementing reception desk and OCRS procedures.

Job Description

Under the direction of the Sr. Associate Director of Employer Engagement, the Recruiting Coordinator is responsible for managing all aspects of the Wharton School's On-Campus Recruiting Suite ("OCRS") and other administrative responsibilities. This involves facility set-up, reception desk coverage, greeting and servicing guests (students, alumni and recruiters, etc.), and developing and implementing reception desk and OCRS procedures. The Recruiting Coordinator is a highly outward-facing role, working with high-level alumni and employers on a daily basis to greet them, get them set up for interviews, and problem solve/trouble-shoot as needed. The Recruiting Coordinator is responsible for all on-campus and virtual interview data collection, tracking, and management including sending post OCRS surveys for all of our employer events and services. The Recruiting Coordinator is responsible for maintaining knowledge base of all MBACM recruiting policies, procedures, and services.The Recruiting Coordinator is able to respond to all inquiries in person, on the phone, or via email relating to IT systems, interviews, services, and initiatives across the university.In coordination with Career Services (UPENN undergraduate), this position also ensures that our daily operations in the On-Campus Recruiting Suite to meet our high standards by providing superior customer service and operational support.

The On-Campus Recruiting Coordinator provides support to the Employer Engagement team by approving employer registrations in the online recruiting system, approving a high-volume of MBA job postings on the student job board, and assisting in the management of employer database integrity including data cleaning, employer account labeling and other data projects. The Recruiting Coordinator will also work closely with the Technical Function team to manage a new student-facing online room reservation system for the On-Campus Recruiting Suite. In addition, the Recruiting Coordinator attends recruiting events and support to other employer related initiatives/projects as assigned. The Recruiting Coordinator also provides support to the Events Manager in planning and executing all employer-facing events, such as Networking Expos and the Employer Advisory Board. In addition, this person will provide support to MBA Career Management by performing other duties / projects during off-season when on-campus recruiting ends.

Lastly, the Campus Recruiting Manager will co-manage a group of student workers, typically three per academic year.

Qualifications are:
  • H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience.
  • Bachelor's Degree or Four Year College equivalent preferred
  • 2-3 years related work experience preferred
  • Knowledge of the recruiting process preferred
  • Intermediate experience with Microsoft Word, Access, PowerPoint, and Excel, or similar programs required
  • Familiarity with the internet required
  • Excellent Interpersonal, organization and communications skills essential
  • Fast learner with ability to interpret and explain procedures
  • Demonstrated ability to manage many duties at one time
  • Must be "customer service" oriented and flexible
  • Have the ability to exercise judgement, initiative, discretion and independence in dealing with client base
  • Able to work under limited supervision

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$20.45 - $30.82

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/McNeil-Building/On-Campus-Recruiting-Administrative-Coordinator--Wharton-MBA-Career-Management_JR00052971

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