Associate Director, Huntsman Program in International Studies and Business (Wharton)

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Associate Director, Huntsman Program in International Studies and Business (Wharton)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Associate Director, Huntsman Program in International Studies and Business (Wharton)

Job Profile Title
Associate Director C

Job Description Summary
The Associate Director of the Huntsman Program in International Studies and Business is a full-time professional administrator working in a collaborative environment with the Director to manage all aspects of programmatic implementation, with a focus on advising and student support. The Associate Director also serves as the Business Administrator for the department.

Job Description

The Associate Director of the Huntsman Program in International Studies and Business is a full-time professional administrator working in a collaborative environment with the Director to manage all aspects of programmatic implementation. The Associate Director, along with the Director, will be responsible for advising the Huntsman cohort on academic progress; thus, the Associate Director will work closely with the Wharton and College Advising offices and Study Abroad, as well as other campus constituents, on student matters, especially as they pertain to different policies and practices. The Associate Director, with the supervision of the Director and in collaboration with Wharton F&A, will be tasked with the program's fiscal management and will supervise the work-study students. The Associate Director will manage a robust student support grant process. The Associate Director will collaborate with the Director and Coordinator on event planning and communication strategies, including efforts connect with and support prospective students and alumni, as well as current student and student groups to support an inclusive community of scholars as they prepare to become ethical global leaders. The Associate Director will assume all program responsibilities in the absence of the Director.
  • In coordination with the Director, act as a primary academic advisor for Huntsman Program students, monitoring student academic progress throughout all four years. This includes, but is not limited to, advance registration, first-year student advising, degree audits, study abroad, etc. Liaise with both Wharton and College advising offices, including individual departments in instances where students pursue minors/majors and concentrations. Know and adhere to Wharton and College policies. Work closely with the Director to devise and implement Huntsman-specific policies.
  • Responsible for daily financial transactions, including but not limited to PO, Procurement, PCARD, Non-PO, travel reimbursements & student financial issues in compliance with university policies and procedures. Ensure information is posted timely and accurately. Perform monthly General Ledger & Payroll Ledger expense reconciliations. Assists F&A and the director with the Annual Budget, Year End close, Audit and Tax reporting requirements. Provide monthly financial reports for review and approval of the Director. Supervise work-study students. In collaboration with the Director, manage the summer funding process.
  • Collaborate with Director and Coordinator on programming and communications. Act as main contact for vendors, purchase all necessary goods, hire and supervise staff, if necessary. Annual and ongoing events include orientation, alumni events, admissions information sessions, board and alumni council meeting, commencement activities, and other student activities. Support planning and coordination of immersion courses and other experiential learning activities. Design and implement initiatives that support the program's goals fostering a diverse, inclusive community of scholars as they prepare to become ethical global leaders.
  • Advise Huntsman students on study abroad options, especially as study abroad relates to a student's 4-year trajectory. Furthermore, advise students on the academic implications of study abroad, i.e., course options abroad, department approval and XCAT, fulfilling major requirements, etc. Work with Penn Global to disseminate important information regarding study abroad, including reminding students of deadlines pertaining to the application, XCAT submission, and transcript receipt (grade input), among other global and study abroad opportunities at Penn.
  • Collaborate with Director and Coordinator on all program communication and marketing, including the Huntsman Program website, social media, newsletter, alumni portal, and any newly established initiatives.
  • Work with student advisory board to plan a budget for student events. Collaborate with Huntsman-specific student organizations on student initiatives, events, and recruiting.
  • Other duties as assigned

  • Bachelor's degree required; Master's degree preferred
  • 3 to 5 years of related professional experience in higher education administration and experience working closely with and advising students, with a preference for experience working with an international studies and/or international business related curriculum required; 5-7 years preferred
  • Strong financial/accounting management, organizational, and attention to detail skills required. Microsoft Excel proficiency is required. Familiarity with Workday, BEN Financials, Business 0bjects/lnfoview/WEBI, and Concur Travel & Expense Management System preferred. Knowledge of Penn financial policies and processes preferred.
  • Excellent interpersonal and communications skills, both oral and written, are required.
  • Open communication, proactive planning, and team coordination are necessary to support the academic planning and priorities of the Huntsman Program
  • Excellent project management skills, including attention to detail, strong organizational skills, and responsiveness and ability to work to deadlines
  • Demonstrated ability to take initiative and assume responsibility

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week that is divided between working onsite and working remotely.

Department / School
Wharton School

Pay Range
$51,824.00 - $78,096.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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