Program Coordinator, Master of Science in Clinical Epidemiology (CCEB Program) - Center for Clinical

Program Coordinator, Master of Science in Clinical Epidemiology (CCEB Program) - Center for Clinical Epidemiology and Biostatistics

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Program Coordinator, Master of Science in Clinical Epidemiology (CCEB Program) - Center for Clinical Epidemiology and Biostatistics

Job Profile Title
Coordinator, Program

Job Description Summary

Job Description

The Center for Clinical Epidemiology and Biostatistics offers multiple educational programs by way of the Master's of Science in Clinical Epidemiology degree and a related Certificate program, as well as other educational endeavors. The Program Coordinator will provide academic management and support for the MSCE program, helping to support the needs of the students, faculty, and administration. The main tasks include: overseeing logistics of the program, assisting with the admissions process, coordinating student orientation, support MSCE faculty and committees, tracking student progress, maintain student records, advising students for registration, assisting with billing, assisting with applicable grants initiatives, assisting with student and program evaluation, tracking data, and serving as a liaison. This position will work both independently and collaboratively, often with competing tasks and deadlines. Creative problem solving, knowledge of how academic programs work, and flexibility with changing tasks are required.

  • Overseeing the logistical arrangements for new and existing MSCE courses, including rostering courses in the Catalog, Curriculum Manager, and Section Scheduler CLSS, and submitting grades
  • Assisting with the MSCE admissions process, including student recruitment and info sessions, application submission, application review, committee interviews, student selection, and the transition of applicant data into the student information system
  • Coordinating student orientation and access to university systems. Serve as a liaison to connect students to university resources
  • Supporting MSCE teaching faculty in updating/revising curriculum materials and managing the learning management system, Canvas
  • Providing support to MSCE program committees
  • Assuming responsibility for tracking MSCE student progress, maintaining student records, and evaluating completion of degree requirements through multiple systems including Radius, Banner and PATH
  • Advising students during pre-registration and overseeing registration reports, managing separations such as leave of absence or withdrawal
  • Assisting with student billing which includes ensuring accurate bills, communicating with business office, drafting and sending invoices, troubleshooting billing issues
  • Assisting program leadership and related course faculty in grant writing for new initiatives and reporting on progress to funding agencies
  • Assisting with program evaluation via annual surveys of students and faculty mentors, including reviewing surveys for updates, distribution, tracking and generating reports from the survey system, RedCap, Qualtrics, and/or MachForms
  • Tracking data analytics including developing, administering, and analyzing the student evaluation data for the program and submitting updates to programs through the Curriculum Manager
  • Coordinating and advertising info sessions, seminars, workshops, and special events
  • Maintaining files important to the management of the program
  • Serving as a liaison between the program and central school and university offices, including the Master and Certificate Programs office, as well as between students and faculty leadership


Bachelor's Degree and 2-3 years of experience or an equivalent combination of education and experience required. 3-5 years post-graduate work experience preferred Ideal candidate will have experience in an academic research setting working with master's level academic programs and will function well independently as well as collaboratively. Excellent writing skills required. The final candidate will have superior organizational skills, the capacity to handle multiple tasks, and a strong work ethic. Successful candidates must be flexible and possess strong customer service skills.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Perelman School of Medicine

Pay Range
$24.13 - $36.36

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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