Director, Fiscal Operations Office of the Executive Vice President

Director, Fiscal Operations Office of the Executive Vice President

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Director, Fiscal Operations Office of the Executive Vice President

Job Profile Title
Administrative and Financial Officer

Job Description Summary
The Director is a specialist in financial and operations management reporting directly to the Assistant Vice President and responsible for, but not limited to, supporting the Strategic Priorities of the Senior Executive Vice President.

Job Description

Financial Administration:
  • Budgeting: Plan and manage the EVP Center Budget including the budget of the Investment Office, and investment administration related charges. Review the budget submissions of individual divisions in the EVP Center for analysis and summary. Monitor EVP Center expenses compared to the budget.
  • Executive Financial Analysis: Prepare materials for Sr. EVP to brief the University Trustees.
  • Financial Management: Perform all Senior Business Administrator functions including oversight of all financial transactions in the EVP Center; procurement monitoring and approval including requisitioner, Concur and procurement card activity; perform all necessary financial reporting and analysis using relevant tools including Business Objects, Qlikview, and Smartview; monitor relevant compliance issues; perform all financial close activities.

Operations Management:
  • Position Analysis: In partnership with the EVP Divisions, keep an active accounting of authorized positions; approve positions submitted by the Divisions on behalf of the SEVP while keep in close contact on relevant position approval issues; perform regular reporting to the SEVP on position control.
  • Quarterly Metrics Report: In partnership with the EVP Divisions oversee Quarterly EVP Metrics Reporting process including, collection, review, analysis and production of an executive summary for reporting to University senior leadership.
  • Annual Strategic Priorities Development: Manage process for producing the annual strategic priorities for the EVP Divisions, including collaborating with each Vice President (and their assigned staff) to develop divisional priorities and plans. Produce reporting and analysis for the SEVP related to Priorities. Assist with development of SEVP annual priorities.
  • Annual Accomplishment Reporting: Manage process for collecting, analyzing and summarizing periodic updates and annual accomplishments of individual divisions for reporting to the Sr. EVP. Assist with development of the Sr. EVP's annual accomplishments reports.
  • Facilities, Capital Improvements and Safety Protocols: Participate on building team regarding decisions on operation and maintenance, and capital improvements to the Franklin Building, and manage any capital improvements to the suite, including furniture, fixtures, and operating systems for the EVP Suite. Liaison with Franklin Building facilities management provider. Oversee PennReady safety protocols for the office, and liaison with Division of Public Safety.
  • Information Technology: Liaison with Division of Finance Department of Information Technology in managing the information, systems and computing needs of office and staff.

SEVP Advisory:
  • Senior Roundtable: Agenda development, meeting preparation including advanced materials, presentations, technology, etc. liaison with EVP Center Vice Presidents, Vice Deans of Finance and Administration across schools and centers.
  • Senior Management Meetings: Agenda development, meeting preparation including advanced materials, presentations, technology, etc. for the following meetings: Full Senior Management Meeting, Special Topic Meeting and Finance Meeting. Liaison with EVP Center Vice Presidents, any guests.
  • Divisional Budget Reviews: Participate in annual budget review process for all EVP Divisions including budget analysis in conjunction with the Budget Planning and Analysis Division; provide SEVP with summaries and insights related to Divisional budget submissions, both during the annual process and throughout the year; participate in monthly budget reviews for specific divisions as necessary.
  • Ad Hoc Analysis: Perform ad hoc analysis related to Divisional, institution or higher education related issues as requested by the SEVP and provide insights in support of decision making as necessary.

Human Resources:
  • Workday Responsibilities: perform all Budget Partner and HR Analyst duties for the EVP Center and the Office of Audit, Compliance and Privacy in Workday including all relevant transaction processing and approvals; act as Security Partner and Recruiting Partner for the EVP Supervisory Organization.

Special Projects:
  • Committee Representation: Represent Office of the Executive Vice President on the following committees: Senior Business Administrators, Business Advisory Board, Budget Forum, Data Analytics Community of Practice, and relevant Workday committees as necessary.
  • Executive Vice President Speaker Series: Provide general support in planning and hosting the quarterly meeting of this EVP Center leadership cohort
  • Support Executive Communications: Provide data analysis for graphics, charts and talking points for speeches, presentations, collateral, etc.

Budgeted Pay Range

$150-165K commensurate with education and experience

  • Bachelor's Degree required; Master's in Business Administration preferred
  • Experienced and knowledge in business administration with 5-7 years of experience.
  • Demonstrated experience in quantitative research and analysis
  • Demonstrated experience in financial analysis
  • Demonstrated proficiency in production of financial information for executive level presentations and communications.
  • Experienced in project management and team leadership across varied professional disciplines.
  • Interest in higher education administration
  • Advanced skills with PowerPoint and Microsoft Excel

Personal Qualities
  • Strong project manager
  • Self-starter/self-directed
  • Leader of people, teams
  • Analytical and insightful
  • Communicator/interpreter of data analytics
  • Process oriented
  • Detail oriented
  • Collaborative
  • Integrity/discreet

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Executive Vice President

Pay Range
$74,476.00 - $117,086.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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