Program Coordinator, Legal Education Programs

Program Coordinator, Legal Education Programs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Program Coordinator, Legal Education Programs

Job Profile Title
Coordinator, Program

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinary supportive academic community for our scholars, staff, and students alike.

Penn Law's commitment to interdisciplinary education extends to training outside the traditional classroom to meet the educational and professional development opportunities for a host of audiences across platforms and modes of delivery. In furtherance of this objective, Penn Law designs, develops, and delivers world-class programs and on-line content for practitioners, executives, and others; and via Penn Law's active in-person, hybrid, and online on-demand continuing legal education programs and content.

Reporting to the Associate Dean of Professional Engagement & Strategic Initiatives, Legal Education Programs, the Legal Education Programs Coordinator supports the creation, implementation, and administration of a host of simultaneous innovative programs.

Job Description

Responsibilities include:

Programs and Events

  • Complete all steps for program implementation: devise calendar, ensure appropriate marketing and invitation for events, reserve rooms and tech support, catering, vetting and purchasing premium products, etc.
  • Investigate and arrange for off-site rooms, restaurants, etc. on an as-needed basis.
  • Represent Penn Law as point person on day-of events; develop staffing system to ensure full coverage.
  • Manage RSVP and other guest lists for events; represent Penn Law to potential and enrolled participants.

CLE Administration
  • Develop and implement systems to manage dozens of CLE approval requests each semester.
  • Once programs are approved, register the program in the Pennsylvania Board of Law Examiners data base.
  • Manage the publication (on paper, to websites, etc.) of required or requested materials for CLE programs.
  • Anticipate, prepare for, and process credit requests in other jurisdictions; prepare materials as required by other Bar Examiners.
  • Publicize each program to the Penn Law CLE data base and the Penn Law calendars with a goal of increasing paid attendance; work with other Penn Law departments (Communications, Development and Alumni Relations, etc.) to maximize attendance at each program.
  • Develop and implement systems to hire staff for each event; staff some number of events directly as needed.
  • Collect and process payments and required paperwork after events; record all credits in all relevant jurisdictions.
  • Respond to requests from attendees about credits.
  • Manage credit requests from faculty members, adjunct faculty, and guest speakers.
  • Comply with annual CLE audits from various jurisdictions.

Public Relations and Marketing

  • Assist in working with LEP and Communications to ensure world-class materials (web-based, social media, print) for all LEP programs.
  • Help to manage the Executive Education and Legal Education Programs websites, keeping content fresh and updated.
  • Help and assist with ensuring post-event evaluation of marketing strategies and develop reports to communicate the result of these evaluations.

Office Communication and Data Management
  • Receive and triage all requests to the Office via phone, meetings, visitors, email, and other sources.
  • Prepare, edit, maintain, and archive departmental reports, spreadsheets, presentations, and other critical data.
  • Using data management software, devise and maintain data bases to maintain info on potential programs, domestic and international customer bases and other critical program data.
  • Develop and maintain an office-wide calendar; ensure publication of Legal Education events to Penn Law and other critical calendars; keep calendars for colleagues as requested.
  • Manage the Executive Education and Legal Education Programs websites, keeping content fresh and updated.

Other Duties as Assigned

Candidate Qualifications:

BA/BS required. Two-four (2-4) years of administrative experience required; events planning experience strongly preferred. Ability to work well with others in a service-oriented environment; positive attitude and interest in getting the work of the team done are essential. Must be able to demonstrate ability to prioritize and complete multiple tasks; excellent attention to detail; flexibility. Excellent word processing skills (in a Word Environment) including in Excel. Experience with Power Point, html, spreadsheets, and data management a plus. Must be able to work with time constraints; occasional need for evening and/or weekend staffing of events.

A cover letter is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$23.60 - $36.19

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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