eResource Acquisitions & Licensing Librarian

eResource Acquisitions & Licensing Librarian

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
eResource Acquisitions & Licensing Librarian

Job Profile Title
Librarian B

Job Description Summary
Part of the Acquisitions, Access and Licensing (AAL) Department within the Collections and Scholarly Communications division, and reporting to the Head, E-Resources and Licensing, the eResource Acquisitions & Licensing Librarian focuses on the responsible and efficient expenditure of the Libraries' $25 million budget for collections and participates in electronic resource lifecycle management and workflows, including acquisition, licensing, discovery, access, maintenance, and evaluation. The incumbent ensures continued access to and support for robust, distinctive, and innovative collecting, efficient and careful acquisition of increasingly digital resources, and effective engagement with colleagues across the Libraries and externally with consortia and vendors. Successful candidates will have excellent communication skills and bring a strong analytical and creative approach to interactions with data, people, and workflows. This position will be assigned a job profile of Librarian B or Librarian C commensurate with experience and professional accomplishments.

Job Description

  • Participate in the licensing, purchase, inventory entitlement, renewal and cancellation workflows and decisions with other AAL units, Library departments, and collection specialists. Work externally with vendors, publishers, consortia, and appropriate user communities
  • Create, audit, and analyze data to support and inform collection development and budgetary decisions including financial data and usage statistics. Participate in the responsible stewardship of the collections budget
  • Support accurate access to e-resources entitlements and holdings coverage; create and update access points, manage eresource collections, and local, shared and vendor knowledgebases. Maintain authentication protocols, specifically the proxy configuration files, for electronic resources
  • Participate in the recommendation and implementation of innovative approaches to electronic resource management and discovery. Support configuration and integration of electronic resource access and services between the library's various online discovery platforms, including Ex Libris's Primo, and the library's resource management system (Alma)
  • Support user access and discovery to e-resources; Analyze, troubleshoot, and resolve access problems problem trends and exceptions concerning discovery and access issues related to licensed electronic resources. Participate in advance trouble shooting for patrons and staff. Partner with subject selectors and public services personnel to resolve technical issues affecting user services and identify strategies for enhancing electronic resources accessibility and findability
  • In collaboration with other AAL librarians, secure favorable contract terms for eresources across a full spectrum of complexity and cost. Assure licenses meet local and national standards and principles. Organize, articulate, expose, track license information in internal systems


  • Graduate degree from a program accredited by the American Library Association.
  • Two to three years relevant professional library experience.
  • Familiarity acquiring eresources, preferably within the context of an academic or research library.
  • Demonstrated ability to work both independently and collaboratively.
  • Commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.
  • Excellent interpersonal, oral, and written communication skills across varied contexts.
  • Strong organizational, analytical, decision-making, problem-solving, and planning skills.

  • Experience with various modules of an integrated library system as they relate to e-resources management and acquisitions, experience with Alma/Primo highly desired.
  • Demonstrated experience managing and troubleshooting electronic resource collections.
  • Experience providing access to or discovery of electronic resources in an academic or research library.
  • Experience participating in license negotiation and workflows. Knowledge of national licensing trends and issues related to contract and license negotiation, interpretation, and review.
  • Knowledge and understanding of industry-wide issues and practices related to e-resource access, discovery, licensing, acquisitions, use, and management.

This position will be assigned a job profile of Librarian B or Librarian C commensurate with experience and professional accomplishments.

University of Pennsylvania has made the safety of our students, faculty, staff, and our surrounding community a top priority. As part of that commitment, the University announced that students, faculty, and staff are required to be vaccinated against COVID . As a prospective and/or new employee at University of Pennsylvania, you will be required to comply with University's vaccination protocol. Proof of full vaccination will be required at the time of employment. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Budgeted Pay Range:

Up to $75,000 commensurate with education and experience

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Library

Pay Range
$43,919.00 - $66,183.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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