The University of Connecticut School of Social Work is looking to hire a full time Financial Assistant 2 (UCP 5) to maintain the day-to-day administration of its multi-million dollar contract with the State of Connecticut Department of Social Services Organizational and Skill Development office, and to assist the Associate Dean for Research in various grants and contracts issues along with other related duties.
Under the direction of the Director of the Department of Social Services Organizational and Skill Development office, and under the supervision of the Director of Finance and Administration, has administrative responsibility for overseeing, managing, and coordinating the fiscal and program accounting, recordkeeping, reporting activities, and processing of paperwork for the UConn School of Social Work/Department of Social Services Organization and Skill Development and ImpaCT Training Units. Under the supervision of the Associate Dean for research, has administrative responsibility for all phases of grant and contract related issues and other related duties.
DUTIES AND RESPONSIBILITIES
- Monitors and reviews proposed grants and contracts for compliance with applicable University policy and state regulations and assists the University administration in certification that such policies and regulation have been met.
- Assists in obtaining approvals necessary for sponsored grants, contracts, subcontracts and other agreements. Responsible for managing grant activity once grant is awarded. Serves as liaison between Social Work faculty, Department of Social Services staff, and the Office of Sponsored Programs (SPS) for Research and other university officials.
- Maintains knowledge of and communicates to the principle investigator and the director of the DSS-OSD office and other Social Work personnel with regards to applicable policies, statutes, regulations and procedures formulated by the University, state and federal government, granting agencies, and various private foundations and industries; maintains up-to-date reference file.
- Prepares the 3-year DSS-OSD contract budget, including projections for personnel and non-personnel line-items.
- Prepares the annual DSS-OSD budget making appropriate adjustments for salary, fringe benefits and non-personnel costs.
- Reviews expenditure authorizations requested by DSS-OSD staff and approved by the DSS-OSD Director to ensure they are allowable costs under the Contract and that the necessary funds are available. These expenditures are also co-signed by the Director of Finance and Administration.
- Monitors and reconciles DSS-OSD contract expenses monthly to ensure they are within the budget allotments. Re-budgets monies as appropriate throughout the fiscal year.
- Works closely with the Director of DSS-OSD office on budget amendments and adjustments.
- Reconciles and prepares monthly itemized invoice for all personnel and non-personnel costs on DSS-OSD contract. Works closely with SPS to ensure accuracy of the monthly invoice.
- Processes all paperwork associated with the DSS-OSD contract, including payroll authorizations, purchase orders, vouchers and travel in KFS for contract staff. Work with Purchasing, Accounts Payable, Travel, HR and various UConn Departments.
- Processes all paperwork for various grants with the Department of Mental Health and Addiction Services (DMHAS). Interface and communicate with DMHAS Research Division Staff (such as the DMHAS Research Division Director and the DMHAS administrative support staff) to coordinate the efficient completion of appointment letters and other grant associated personnel change and hiring activities.
- Serves as the primary liaison between the staff associated with the DSS-OSD office SPS, and is one of the main contacts between DMHAS, SPS and the School of Social Work.
- Maintains ledgers for DSS-OSD contract, accounting for encumbrances, expenditures, projections and budget balances.
- Analyzes and resolves technical problems of DSS-OSD contract interpretation.
- Prepares monthly and final itemized invoices for the DSS-OSD contract, and prepares quarterly status reports.
- Under the direction of the Associate Dean for Research (ADR), this position will work with principal investigators (PI’s) on grant and contract related issues, including grant submissions, grant renewals, grant management and the development of MOU’s and subcontracts with partners and community agencies as part of the grant and contract formation/submission process. This will include federal, state, local and private grant opportunities.
- The person occupying this position will serve as a liaison between UConn SSW and the VPR’s office in Storrs, interfacing with pre-award and post-award staff as needed to prepare new and monitor existing extramural funding proposals.
- This position will also be responsible for other related duties as assigned by the Associate Dean for Research, including: Coordination of ORS-sponsored events; maintaining the ORS web page; preparing annual reports summarizing SSW research grant activity; interfacing with DMHAS Research Division staff; and providing as-needed support for extramural funding activities where the ADR is a principal investigator.
- Five to ten years progressively responsible experience in financial record keeping, supervision and reporting
- Sound knowledge of budget preparation and fiscal control methods.
- Knowledge of accounting practices and procedures
- Ability to analyze and modify fiscal procedures.
- Ability to work independently and exercise sound judgment. Knowledge of University, federal, state and private industry rules and regulations governing technical aspects of grants and contracts
- Proficient in Microsoft Office, particularly Excel and Word
- Ability to effectively communicate with and serve as liaison between granting agencies, University administration and the principal investigators.
- Bachelor’s degree in accounting and two to four years related experience.
- Ability to interpret technical contract language and understand its implications.
- Knowledge of the Kuali Financial System is preferred, but not necessary.
The position has an end date of July 2018 with excellent possibility of annual renewals. Salary: $50,000. As a University of Connecticut employee there is a full benefit package and tuition waiver/reimbursement opportunities.
Please apply online at UConn Jobs at www.jobs.uconn.edu, Staff Positions, to submit a letter of application, resume, and the names and contact information of three professional references. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2017616)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on June 19, 2017.
All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
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