Assistant Director, Jerome Fisher Program in Management and Technology - Wharton School

Assistant Director, Jerome Fisher Program in Management and Technology - Wharton School

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Assistant Director, Jerome Fisher Program in Management and Technology - Wharton School

Job Profile Title
Associate Director A

Job Description Summary
This position works closely with the M&T faculty and staff to manage student affairs, administrative tasks, plan, coordinate, and execute student and alumni programming, classes, and special events, as well as serve as frequent first point of contact for prospective students, current students, staff, faculty, alumni, and VIP guests associated with the program. Accordingly, it entails providing excellent customer service, knowledge of the University's business procedures and systems, technical support and website maintenance and development, social media promotion, and management of student staff. It also involves managing the M&T Summer Institute for high school students from admissions to program execution.
A cover letter and resume are required for this position. Please include in the attachments section.

A Bachelor's degree is required and 2 to 3 years minimum of relevant experience, or equivalent combination of education and experience. Demonstrated ability to work independently, to prioritize, and to balance multiple tasks simultaneously is required. Comfort and experience creating content for social media channels and websites. Project Management experience is a plus. Excellent organizational, interpersonal, and communication skills are essential. Intermediate to advanced skills in Microsoft Office applications and basic accounting knowledge required - training in the University financial software is a plus.

Job Description

The Assistant Director is responsible for fully managing the Summer Institute for high school students including the hiring and training of Teaching Assistants. They coordinate academic schedule for M&TSI; work with faculty members and external contacts for guest visits and off-campus field trips to companies; liaise with ISSS to ensure all international students meet immigration requirements; organize TA training and feedback sessions; and serve as the first point of contact with Summer Institute service provider.

The Assistant Director will be responsible for the Program's presence on various Social Media Channels, including updating the M&T website and creating content for and managing official M&T Social Media Accounts (Instagram, Twitter & Facebook).

The Assistant Director helps manage the Robbins House by monitoring service issues at the M&T building, addressing computer hardware requests, serving as office receptionist, and keeping M&T Gear inventory. They are responsible for hiring, training, managing, and mentoring student workers and student volunteers. They monitor the Program email inbox and handle inquiries from alumni, faculty, staff, prospective students and guests of the program. They ar the first point of contact for prospective students and families visiting campus and coordinate appointments for prospective student visits with M&T faculty and staff.

The Assistant Director coordinates M&T Program events by handling logistics including ordering supplies and catering, making room reservations and communicating events to the community.

The Assistant Director's financial and data upkeep responsibilities include processing payroll for student workers, handling reimbursements, helping maintain financial records, printing monthly reports, and assembling materials for monthly reconciliation and annual audit. They also create and maintain program data reports related to admissions, on-campus recruiting, & M&TSI admissions. They track and update profiles for students in University databases such as SRS.

The Assistant Director serves as the liaison to the M&T Student Board and works with the Social Committee to create events that fit the current needs of the M&T student population.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$36,401.00 - $55,814.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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