Assistant Director of Communications & Stewardship

Assistant Director of Communications & Stewardship

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Assistant Director of Communications & Stewardship

Job Profile Title
Staff Writer C

Job Description Summary
Reporting to the Executive Director of Communications and Stewardship, the Assistant Director leads communication and stewardship projects that engage our most important donors and prospects. The successful candidate has the demonstrated ability to write compelling copy on a variety of topics such as the significant research, clinical care, and educational initiatives at Penn Medicine. Remarkable writing, editing, desktop design and project management skills enable the Assistant Director to retain oversight of multiple assignments, including principal and major gift proposals, stewardship reports, leadership communications (speeches, Dean/CEO acknowledgement and specialty letters and projects, and alumni communications), and marketing solicitation materials, including brochures and one-pagers. A key contributor to our growing and highly collegial department, the Assistant Director works closely with the Senior Director of Communications and the Director of Stewardship, staff writers, and our design partners in UPHS Marketing, and offers proven team-building skills and an interest in innovation that energize our group as well as our internal customers.

Job Description

Specific Duties:

Develop an understanding of the educational, research, clinical, and fundraising goals of Penn Medicine.

Meet with key stakeholders such as major gift officers and faculty, and develop written plans for communication projects that support the mission and priorities of Penn Medicine.

Write and execute multiple projects, serving as project manager and providing status reports, and alerting Directors and Senior Director to assist as appropriate.

Draft correspondence, proposals, stewardship reports, brochure copy, appeal letters, and other assignments in support of PMDAR's goals.

Coordinate and edit efforts of writers and other PMDAR staff contributing to Communications and Stewardship team projects.

Coordinate design and other vendor activities on a project basis.

Keep informed of trends in fundraising and medical communications and apply them to projects.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**


BA/BS and 3-5 years' experience as a professional writer, with at least two years' direct experience in writing for fundraising in higher education, health care, or a related area or equivalent combination of education and experience required.

Portfolio that demonstrates ability to write persuasively on topics such as the research, clinical care, and educational initiatives under way at Penn Medicine.

Extensive project management experience.

Excellent word processing and desktop design software skills.

Excellent command of language, grammar, spelling, with a good eye for detail.

Team-building skills with knowledge of the academic environment preferred, and the ability to relate comfortably to alumni and volunteers, as well as to faculty members, administrators, and staff.

Ability to lift up to 25 pounds.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$50,684.00 - $77,716.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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