Administrative Coordinator, Management Department, Wharton School
Administrative Coordinator, Management Department, Wharton School
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Administrative Coordinator, Management Department, Wharton School
Job Profile Title
Administrative Coordinator
Job Description Summary
The position provides high-level administrative support and project management within the Management Department at the Wharton School. The incumbent will engage in a wide range of activities including oversight of PhD and TA budget, administrative support, interaction with senior management, course related divisions, students, faculty, and staff. The Administrative Coordinator delivers a very high level of service. Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures.
Job Description
Under limited supervision, the successful candidate will join a great Course Team working closely with the Operations Coordinator and Course Administrator as well as Department and University administration to insure all aspects of course administration is effectively managed. Meet regularly with department and school senior management to insure courses, enrollment, protocols for permits, specific majors, outline and course guidelines are administered effectively. Oversee room scheduling, process grade sheets, support course evaluation process. Create ISPs and ASPs. Create, monitor, update, and issue reports using University and Department systems including; (CLSS, Retrofit, and Banner), the Faculty Instruction Center, Courses-In-Touch, Wharton Scheduler, Course Match, SharePoint and Excel. Coordinate and insure records are accurate with MBAPO, UG Divisions and other divisions. Partner with IT, Academic Coordinator and Associate Director, to enhance and implement web-based initiatives relating to course activities. Monitor and respond to course related inquiries. Insure PhD tuition and health care are submitted. Collaborate with BA and Payroll Coordinator to confirm PhD, Graders and TA costs.
In collaboration with faculty PhD Coordinator, this position supports recruitment, Admission Day, and admission and enrollment activities, including Department tours and introductions. In collaboration with faculty and Associate Director, oversee Visiting PhD program.
Excellent PC skills and the MS Office. Strong knowledge of management information systems and database management preferred. Excellent communication and interpersonal skills with ability to communicate effectively and diplomatically with a diverse population. Excellent organizational and information management skills. Ability to establish and meet deadlines. Ability to keep track of multiple projects simultaneously. Ability to recognize potential problems and offset them.
Qualifications
H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Experience within a College or University setting preferred.
Working Conditions
Office, Library, Computer Room
Physical Effort
Typically sitting at a desk or table
Resource Exposure
Handle Purchasing Card or PennCards
Have financial control of or access to budgets, resources, salaries or other sensitive data
Have access to private information such as SSN, personal data financial data for students
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$20.00 - $30.67
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/SD---Wharton-Management-Dept/Administrative-Coordinator--Management-Department--Wharton-School_JR00045078
Copyright ©2021 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-d2010c580828a845a898b1caa498e8a1
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Administrative Coordinator, Management Department, Wharton School
Job Profile Title
Administrative Coordinator
Job Description Summary
The position provides high-level administrative support and project management within the Management Department at the Wharton School. The incumbent will engage in a wide range of activities including oversight of PhD and TA budget, administrative support, interaction with senior management, course related divisions, students, faculty, and staff. The Administrative Coordinator delivers a very high level of service. Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures.
Job Description
Under limited supervision, the successful candidate will join a great Course Team working closely with the Operations Coordinator and Course Administrator as well as Department and University administration to insure all aspects of course administration is effectively managed. Meet regularly with department and school senior management to insure courses, enrollment, protocols for permits, specific majors, outline and course guidelines are administered effectively. Oversee room scheduling, process grade sheets, support course evaluation process. Create ISPs and ASPs. Create, monitor, update, and issue reports using University and Department systems including; (CLSS, Retrofit, and Banner), the Faculty Instruction Center, Courses-In-Touch, Wharton Scheduler, Course Match, SharePoint and Excel. Coordinate and insure records are accurate with MBAPO, UG Divisions and other divisions. Partner with IT, Academic Coordinator and Associate Director, to enhance and implement web-based initiatives relating to course activities. Monitor and respond to course related inquiries. Insure PhD tuition and health care are submitted. Collaborate with BA and Payroll Coordinator to confirm PhD, Graders and TA costs.
In collaboration with faculty PhD Coordinator, this position supports recruitment, Admission Day, and admission and enrollment activities, including Department tours and introductions. In collaboration with faculty and Associate Director, oversee Visiting PhD program.
Excellent PC skills and the MS Office. Strong knowledge of management information systems and database management preferred. Excellent communication and interpersonal skills with ability to communicate effectively and diplomatically with a diverse population. Excellent organizational and information management skills. Ability to establish and meet deadlines. Ability to keep track of multiple projects simultaneously. Ability to recognize potential problems and offset them.
Qualifications
H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Experience within a College or University setting preferred.
Working Conditions
Office, Library, Computer Room
Physical Effort
Typically sitting at a desk or table
Resource Exposure
Handle Purchasing Card or PennCards
Have financial control of or access to budgets, resources, salaries or other sensitive data
Have access to private information such as SSN, personal data financial data for students
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$20.00 - $30.67
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/SD---Wharton-Management-Dept/Administrative-Coordinator--Management-Department--Wharton-School_JR00045078
Copyright ©2021 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-d2010c580828a845a898b1caa498e8a1