Staff Assistant (Temporary)

Staff Assistant (Temporary)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Staff Assistant (Temporary)

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
The Staff Assistant provides high-level administrative support to the Associate Provost for Finance and Planning with the Office of Provost Administrative Affairs. Provost Administrative Affairs provides budget and finance, human resource, technology, and capital project planning and support to the centers reporting to the Provost. The office assists departments with effectively stewarding their resources consistent with University policies and processes.

Job Description


This is a temporary role.

Duties include, but are not limited to:
  • Drafting general correspondence on behalf of the Associate Provost for Finance and Planning
  • Assisting with handling and maintaining the to the Associate Provost for Finance and Planning's schedule and calendar for appointments
  • Scheduling and supporting meetings on-campus and/or virtual
  • Organizing Provost Administrative Affairs wide meetings and activities
  • Typing and proofreading standard and complex or confidential material
  • Acting as a liaison between University staff, students and faculty on general matters concerning the Associate Provost for Finance and Planning
  • Collecting and organizing information for meetings and/or reports
  • Greeting visitors and meeting attendees
  • Establishes and maintains critical office systems and protocols, including document management system, note-taking in meetings, and other systems required to improve efficiency, information sharing, and shared learning


  • Bachelor's degree
  • 3-5 years of relevant experience in a fast-paced professional setting
  • Previous administrative experience supporting Executive Leadership
  • Ability to manage multiple priorities and deadlines
  • Must possess excellent judgement and discretion handing confidential material
  • Ability to work independently and collaboratively
  • Advanced knowledge of Microsoft Office, with proficiency in Outlook
  • Excellent customer service skills
  • Excellent oral and written communication skills
  • Strong organizational skills
  • Proficiency with Zoom, BlueJeans and other virtual platforms

  • Knowledge of Penn and experience in higher education organizations

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Budgeted Pay Range:

$25 - $30 an hour, commensurate with education and experience.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost's Center

Pay Range
$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit

Copyright ©2021 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-57abfbd543e3ff40a8c58e363eade9c7