Associate Director

Save
You need to sign in or
create an account to save a job.

Coordinator, Reporting

Exempt 12 months, full-time

Under the supervision of the Associate Director for Reporting and Special Projects in the Office of Institutional Research, Planning and Assessment (IRPA), reports facts about the university to external audiences, coordinates the processes for federal and state reporting, and coordinates scheduled data freezes. Responds to survey requests from external publications and individuals, including but not limited to Middle States, IPEDS, and guide book surveys such as U.S. News and Peterson’s. Responds to data needs and provides support on a variety of quantitative projects, including researching, evaluating and responding to ad hoc data requests, using SAS EG, Excel, etc.  Prepares and edits written reports. Assists office leadership with office management to include but not limited to purchasing, travel, payroll, and scheduling.

Job Qualifications:

  • Education (include licenses, certifications, etc.):  Bachelor's degree.
  • Demonstrated affinity for data entry, manipulation and/or dissemination (such as Excel, Google Sheets, web-based data entry, etc.).
  • Active eligibility to work in the United States (position cannot sponsor employment visa).

Preferences:

  • Strong written and oral communication skills.
  • Ability to work both in teams and independently.
  • Experience with University of Maryland, USM, or other higher education institutional data.
  • Experience using technology for data querying and/or analysis (such as SAS Enterprise Guide, Tableau, etc.).
  • Experience using Maryland administrative systems like PHR, KFS, ELMS and eTerp, and/or future system, Workday.

Salary:   Starting at $52,000, commensurate with experience and qualifications.  Excellent leave, medical coverage, retirement, and tuition-remission benefits. Position available immediately.

Applications must include the following in a PDF format:

  • Letter of interest
  • Resume with current mailing address

Submit application materials to:

Pamela Phillips, Associate Director, Reporting and Special Projects

Via upload at ejobs.umd.edu

Staff position #102364

For best consideration, please submit application materials by November 12, 2021

The University of Maryland is an equal Opportunity/Affirmative Action Employer.

Women and minorities are encouraged to apply.

What is IRPA?  

The Office of Institutional Research, Planning and Assessment reports to the Provost, the University’s Chief Academic Officer.  IRPA is the source of the University’s official data, including enrollment and employee information.  The office provides information for decision support and assessment – often answering “what if” questions as the University considers new initiatives and then guiding assessment and evaluation of those initiatives once implemented.  A “frozen” data warehouse is the foundation for the analyses and assessment efforts conducted by the office.

As the office provides information to others, IRPA helps the campus community understand data so that it can be used in an appropriate context.  Work occurs both in dynamic teams and independently among staff members.  The art of finding answers that are useful for decision support, policy development, planning, assessment, and reporting may include literature reviews, environmental scans, and development of creative ways to present information, explaining drawbacks and limitations with clarity. 

Coordinator, Reporting Responsibilities:

Under the supervision of the Associate Director for Reporting and Special Projects in the Office of Institutional Research, Planning and Assessment (IRPA), reports facts about the university to external audiences, coordinates the processes for federal and state reporting, and coordinates scheduled data freezes. Responds to survey requests from external publications and individuals, including but not limited to Middle States, IPEDS, and guide book surveys such as U.S. News and Peterson’s. Responds to data needs and provides support on a variety of quantitative projects, including researching, evaluating and responding to ad hoc data requests, using SAS EG, Excel, etc.  Prepares and edits written reports. Assists office leadership with office management to include but not limited to purchasing, travel, payroll, and scheduling.

Respond to external surveys:  Run queries and gather data from various constituents within the university community to report data as required for each survey, such as the Common Data Set, US News, and guidebook surveys

General IRPA data support: Create and use SAS Enterprise Guide (SAS EG) queries or other extraction tools to compile data for ad hoc requests; prepare and edit written reports produced by IRPA. Document data processes, reports, and fields. Assist in the various data checking activities for reports.umd.edu, Course Evaluations, etc.  Serve as an IRPA liaison to a college.

 Coordinate the process for federal and state reportin   g:  Complying with various levels of governmental guidelines and reporting requirements; coordinate annual reporting calendar for the office; submit reports; document processes; assist with other annual mandated reports and surveys as needed.

Coordinate and participate in the freeze process:  Schedule data freezes – working with a team of campus professionals, executing the processes that capture accurate and reliable information from source systems; verify and maintain high quality standards for data in the warehouse; coordinate freeze calendar with service offices and staff.  Participate in student and employee data freezes and assist in data checking during the pre- and post-freeze process.

General Office Management:   This position also supports the business functions of the office to include office purchasing, JV and KFS and master contracts; scheduling and meeting logistics when needed; university related travel requests, travel reimbursements, computer/equipment inventory, serves as parking coordinator, records retention, etc.