Raw Project Coordinator

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Raw Project Coordinator


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

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Posted Job Title
Raw Project Coordinator

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
The Institute of Contemporary Art at the University of Pennsylvania is an incubator of ideas, a laboratory where experimentation and risk-taking are part of its DNA. As a non-collecting institution, we have long championed under-recognized artists and diverse voices with projects that further an exchange of ideas around art and society and help to frame and reframe our understandings of the world.

Reporting to the Dorothy & Stephen R. Weber (CHE '60) Curator, the part-time temporary position in the Curatorial Department will provide administrative and logistical support for ICA's RAW Academie, Session 9: Infrastructure, a multifaceted exhibition that functions as a program series and study session. The project coordinator will work closely with the curator to coordinate a group of international students, visiting artists, and partners at Penn and the Philadelphia community in the lead-up and realization of the project. Duties include: general administrative, programmatic, and logistical support, correspondence, scheduling, booking travel, research, recording and disseminating minutes, assistance with expenses and tracking budgets. Candidate should possess excellent organizational and communication skills. Familiarity with Penn, the Philadelphia art scene, and the West Philadelphia community are a plus.

Job Description

Researching, booking and coordinating travel, per diems, accommodations, food, and field trip logistics. 25%

Correspondence with fellows and visiting faculty members re: logistics, visa

letters, etc. and the production of a welcome packet. 20%

Working alongside the curator to coordinate and liaise between ICA, RAW, UPenn and Community Partners. 15%

Assistance with public events and day-to-day needs of the Academie session. 15%

Attending and taking minutes at meetings. 10%

Assisting with the organization and production of website assets and session booklet. 5%

Tracking expenses within the project budget. 5%

Perform additional duties as assigned. 5%

The ideal candidate for this position will have strong communication and organizational skills, work well in a team environment, and will have the management acumen and keen eye for detail required for the oversight of key projects and departmental administration.

Supporting ICA in its commitment to creating a diverse, inclusive, and equitable institution; treating colleagues and partners fairly and respectfully; and recognizing the value that diverse backgrounds and perspectives bring to our organization is vital to this position.

Familiarity with Excel, Word, PowerPoint/Keynote, Microsoft Office 365, Adobe Suite, Google Drive, and Outlook will be beneficial.

Potential to work nights and/or weekends throughout the year.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Institute of Contemporary Art

Pay Range
$7.25 - $230.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Institue-for-Contemporary-Art/Raw-Project-Coordinator_JR00043431

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