Library Specialist for Collection Management and Scholarly Communication, Biddle Law Library

Library Specialist for Collection Management and Scholarly Communication, Biddle Law Library

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. 

Posted Job Title
Library Specialist for Collection Management and Scholarly Communication, Biddle Law Library

Job Profile Title
Library Specialist

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The School offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike. The Biddle Law is seeking a Library Specialist for the general oversight of all Biddle Law Library stacks (Biddle & Lewis, our on-site closed stacks) and related collection management issues and projects.

Job Description

Library Specialist - HOURS Monday - Thursday 7:30AM to 3:30PM; Friday 12PM to 8PM

General oversight of all Biddle Law Library stacks (Biddle & Lewis, our on-site closed stacks) and related collection management issues and projects. 25% of time will be dedicated to Scholarly Communications work, creating entries and uploading materials to scholarship repository and Expert Gallery Suite. Responsible for advanced problem solving related to collection management issues. Exercise adept facility with technology and systems related to both collection management and Scholarly Communication work. Scheduling and directing the work of student employees and Library Clerks for collection management work.

Working independently, does technical or public services work at advanced levels sometimes involving a specific subject or language area or involving a special form of material. Library Specialists may be responsible for advanced problem solving and coordination of processing material and records or patron services based on knowledge and experience acquired in the Libraries. Scope of work may include: Perform acquisitions or cataloging functions in specific subject or language areas or for special materials, including selection, searching, and bibliographic description, subject analysis and classification. Determine proper forms for description and access points and prepare cataloging copy for use by Library Clerks and Bibliographic Assistants. Handle problems of a non-routine and complex nature involving orders and invoices. Deal directly with vendors as necessary. Manage public service operation of special collections or services including assistance to patrons, maintenance of records and files established to control circulation, acquisition, organization and preservation of collections. Handle full range of duties necessary to operate a small library unit. This may include organizing the unit, working closely with faculty in developing services needed by the relevant academic departments; carrying out reference, circulation and acquisitions functions; scheduling and directing the work of student employees and Library Clerks; handling correspondence and maintaining files; directing the preparation of materials for binding; and ordering supplies and equipment. Creation and maintenance of descriptive data, access points, and connectivity information, using appropriate software and tools. Interaction with data and resource providers, library staff and patrons. Support for departmental projects and systems; special projects as assigned (such as preparation of exhibits, preparation of item-by-item guides or catalogs, etc.).

REQUIRED QUALIFICATIONS: Extensive skills in public service matters developed through a combination of experience and specific training. An undergraduate degree, frequently in a pertinent subject or language field, and sometimes, an advanced degree. Actual experience in the work assigned and the ability to work independently. Ability to handle the physical nature of prolonged working with book stacks including lifting (occasionally 25-50 pounds), standing, stooping, and pushing loaded book trucks.

PREFERRED QUALIFICATIONS: Experience with StackMap; knowledge of stacks space planning.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$32.33 - $37.17

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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