Assistant Director of Development
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Assistant Director of Development
Job Profile Title
Assistant Development Officer A
Job Description Summary
The Assistant Development Officer (ADO) serves as an instrumental member of the University of Pennsylvania Health System (UPHS) and Abramson Cancer Center (ACC) development team working to advance specified clinical fundraising programs at Penn Medicine. The ADO works in partnership with the Senior Director of Development, Acting Director of Development, and Senior Associate Directors of Communications and Community Engagement to plan, coordinate, and implement development efforts for defined clinical areas, specifically including the Basser Center for BRCA. The ADO assumes project management responsibilities for donor and faculty meetings, events, and other development activities. The ADO works closely with clinical directors (almost exclusively Penn Medicine faculty/physicians), senior level administrators, and volunteers to meet funding goals.
Stewardship: Assist in management of donor stewardship cycle, including timing of reports and activities, for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. Following the direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
Proposal/Solicitation Writing and Coordination: Responsible for assisting colleagues with the drafting and development of written and creative content. This position also plays a lead role in planning, executing and reporting on strategic communications throughout the year.
Collateral Material Creation: Working alongside their team, this role will be responsible for drafts of many information pieces including one-pagers and other collateral materials. This role will attend faculty meetings, as appropriate, to keep notes and help draft materials to be used for lay-audiences. This role plays an integral part of streamlining the process and adhering to timelines.
Volunteer Involvement: Serve as a key team member supporting content and communications for advisory board and other volunteer groups. Working with colleagues who staff the groups, provide assistance with the production of materials and logistical arrangements as needed.
Faculty Relations: This role works alongside colleagues to record notes and action items from meetings with faculty. They will work closely with the administrative support staff for the faculty to coordinate meetings and enhance relationships. When appropriate, this role will draft briefing materials for faculty and institutional leadership.
Donor Relations: Work collaboratively with Penn Medicine gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty and volunteers takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments.
Cultivation/Prospect Identification: Work collaboratively with colleagues to provide support in the identification and cultivation of new prospective donors. This includes managing systems to organize and keep records of identified prospects for day-to-day tasks and in database.
Prospect Management: Maintain primary responsibility for the tracking and management of gift data including the retrieval of data and production and analysis of reports. Be able to step in as needed as point person for specific projects.
Special Events: Work with the major gift and institutional events teams to help plan, staff, and coordinate meetings and special events related to prospect or donor activity, as needed.
1. Bachelor's degree; 1-3 years of relevant experience in fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship or equivalent combination of education and experience required.
3. Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving fund-raising goals.
4. Ability to work independently, but collaboratively as part of a goal-oriented team.
5. Excellent oral and written communication and interpersonal skills.
6. Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.
7. Solid computer skills required: familiarity with prospect management databases, report writing aptitude, web sites, internet, word processing, etc. Proficiency in preparation of numeric- and text-laden spreadsheets, Power Point, Excel, etc.
8. Creativity is important to the role as it often requires translating information into templates or formatted documents that are appealing to a donor or program. Graphic design experience is not required, but a familiarity with InDesign, Photoshop or Adobe PDF edits are strongly encouraged.
9. Capability to handle complex and highly confidential information.
10. Ability to travel both locally and nationally, must be willing to work evenings and weekends.
11. Ability to lift 25 lbs. or less.
**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**
Job Location - City, State
Department / School
Development and Alumni Relations
$42,953.00 - $77,315.00
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Assistant-Director-of-Development_JR00042088-1
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