Director of Penn Spectrum Programs and Shared Interest Groups

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Director of Penn Spectrum Programs and Shared Interest Groups



University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. 

Posted Job Title
Director of Penn Spectrum Programs and Shared Interest Groups

Job Profile Title
Alumni Officer C

Job Description Summary
The Director is part of the central Alumni Relations management team and is responsible for the engagement of alumni of color, LGBTQ+ alumni and other under represented alumni.

Job Description

Reporting to the Senior Director of Penn Alumni Leadership and Inclusion, the Director works independently, and performs duties requiring considerable judgment and initiative related to the support of Penn's multicultural (alumni of color and LGBTQ alumni), under-represented alumni, and Shared Interest Group populations.

  •  
  • Initiate and execute, together with staff and volunteers, a series of programs, events and communications which engage under-represented alumni, alumni of color, and LGBTQ alumni (and current undergraduate and graduate students) with emphasis on creating a robust pipeline of alumni volunteers and leaders.
  • Responsible for managing alumni volunteers serving on the Penn Spectrum Programs committee of the Penn Alumni Board of Directors. Working with committee chair and members, duties would include organizing committee meetings, assisting with committee presentations for Board meetings and leadership retreat and coordinating with the Director of Penn Alumni Board Services in preparation for Penn Alumni Board leadership retreat and bi-annual meetings.
  • Provide leadership for process improvements and accountability measures across Alumni Relations with particular emphasis on, training and mentoring Assistant Director.
  • Work closely with Alumni Relations staff to create a forum and provide structure to facilitate innovation within the constraints of scarce resources.
  • Provide leadership and strategic direction for the Penn Spectrum Programs team, including Assistant Director and an Administrative Assistant, to meet the needs of the following targeted alumni populations:
  • Black Alumni Society
  • Association of Latino Alumni
  • Penn GALA (LGBTQ Alumni Association)
  • Association of Native Alumni
  • Penn Asian Alumni Network
  • Support the management of the James Brister Society together with the Senior Director
  • Manage the Shared Interest Group initiative, working with existing SIGs and new groups that would like to form.
  • Serve as the chief organizer of the Penn Spectrum Conference every 3 years, with a focus on engaging and empowering a robust alumni committee and attracting alumni attendees who have not been otherwise engaged.
  • Plan and execute a series of Penn Spectrum on the Road events in Penn Spectrum Conference off years
  • Compile, track and analyze data relevant to measuring effectiveness of programs, particularly with respect to attracting diverse groups of alumni at various stages of life. Prepare and disseminate summary reports to internal and external constituencies.
  • Contact, recruit and maintain pipeline of volunteers from diverse affinity, interest and targeted leadership groups to cultivate for general Alumni Relations and Penn volunteer leadership positions.
  • Develop and implement communication vehicles for volunteers, keeping them apprised of University and campus decisions and events.
  • Plan and execute against goals for diverse, shared interest and targeted leadership groups, including annual budgeting and work plans, for both internal and external use.
  • Create detailed time lines, work plans and assignments of responsibility for all programs and events, with particular emphasis on accountability throughout the lifecycle of an event and the desire to replicate successes and minimize mistakes for future events. 
  • Maintain budgets for all events and aggressive stewardship of Penn resources, allowing Alumni Relations to innovate within the constraints of scarce resources.
  • Work closely with each team in Alumni Relations to maximize programs and resources and advocate for collaborative and inclusive programs for diverse alumni.
  • Serve as chief liaison to the Cultural Resource Centers and their respective staff.
  • Create and support inclusive practices in the Alumni Relations office.
  • Recruit Penn faculty, officials, student leaders and other University administrators to be involved with the design and execution of programs and events for diverse affinity and interest groups. Prepare and disseminate appropriate briefings and acknowledgements, thus nurturing these campus leaders as future advocates for the mission of Alumni Relations.
  • Provide leadership for the strategic use of technology to manage data collection and dissemination, as well as Penn's outreach to a global alumni population.


Qualifications:

  • BA/BS degree; Three to five years of experience (Alumni Officer B) OR five to seven years of experience (Alumni Officer C) with significant professional and personal experience within education, alumni relations, development, non-profit/public affairs, and teaching, or equivalent combination of education and experience required. (Knowledge of Penn's Development and Alumni Relations program a plus.)
  • History of mentoring others to create leaders throughout an organization, with superior listening skills to help understand the developmental needs of others.
  • Proven success managing others, both subordinates and superiors alike.
  • Professional and personal lived experience with diversity, equity, inclusion and belonging.
  • Strong knowledge of diversity, equity, inclusion, anti-racism, anti-oppression and social justice.
  • Ability to motivate and oversee volunteers, especially those of high visibility and stature on campus and in local communities. Proven ability to exercise diplomacy, judgment, discretion and grace under fire.
  • Proven success in events, project or conference management, with financial acumen to oversee revenue and expense budgets for disparate groups and events.
  • Ability to communicate the message of Penn's momentum and the mission of Alumni Relations to a global alumni population with strong communication skills especially impeccable oral and written communication skills.
  • Strong comfort with technology, including state of the art data collection tools, office productivity packages, and the Internet as a tool for reconnecting alumni to Penn and with one another. 
  • Willingness to work non-traditional hours and travel on occasion.
  • Comfort with ambiguity and working within constraints of scarce resources.

    **Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**



Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$59,703.00 - $113,435.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Sweeten-Alumni-House/Director-of-Penn-Spectrum-Programs-and-Shared-Interest-Groups_JR00042009-1 





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