Associate Director of Development, Penn Libraries

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Associate Director of Development, Penn Libraries


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director of Development, Penn Libraries

Job Profile Title
Major Gifts Officer

Job Description Summary
The Associate Director of Development assists the Director of Advancement in the development efforts for the Penn Libraries, particularly with regard to the identification, cultivation, solicitation and stewardship of individual major gift and gift planning prospects. The Associate Director is an integral part of the development operations of the Libraries. The Associate Director manages a portfolio of major gifts prospects and donors nationally, but with primary focus on 3-4 metropolitan areas. This position works closely with the Director to implement priorities and devise fundraising strategies, programs and events. The position also designs and implements cultivation and stewardship events for individuals and groups. The Senior Associate Director cultivates library donors and volunteers for future leadership roles at the Libraries and at the University which includes opportunities at the Orrery Society Council and the Board of Advisors for the Libraries. Volunteer and stewardship work includes primary responsibility for the management of the Director's Circle. The Associate Director may represent the Penn Libraries at meetings, events, and other functions.

Job Description

Major Gifts and Planned Giving Fundraising

Primarily responsible for managing a portfolio of individual major gifts donors and prospects, with a focus on alumni, parents and friends:



  • Build and manage a portfolio of 80-120 donors and prospect, understanding the Libraries' limited pool and that building a portfolio will require creativity, time and hard work. Focus portfolio on individuals with the capacity of making $50,000+ commitments.
  • Conduct on average 8-12 visits per month.
  • Meet personalized annual fundraising goal, but also understand responsibilities for overall goals for the Penn Libraries.
  • Manage the process of identifying, qualifying, cultivating and soliciting individual donors.
  • Cultivate donors and volunteers for leadership roles on the Orrery Society Council and the Libraries Board of Advisors.
  • Collaborate with fundraising and alumni relations colleagues to devise donor strategies.
  • Familiarize him/her-self with the Penn Libraries to effectively make the case for support.
  • Master basic planned giving vehicles and vocabulary so as to be an effective partner to central DAR's gift planning team.
  • Work with Office of Gift Planning to explore additional avenues for gift planning outreach.
  • Create Libraries planned giving society with 1-2 annual events.
  • Identify opportunities to engage volunteers and the Vice Provost & Director of Libraries in cultivation and solicitation efforts.


Board and Volunteer Management

The Penn Libraries has an important and engaged Board of Advisors and Orrery Society Council. Each member of the office has an important role in the continued involvement and well-being of the Board and Council. The Associate Director plays an important role in supporting the Director in many aspects of Board management:



  • Active role in identifying new volunteers and Board members for the Penn Libraries.
  • Help engage Board members who live in regions that the Associate Director covers, and help devise strategies for their continued engagement with the Libraries and beyond as their terms come to an end.
  • Revive and expand the Director's Circle (past Board and Orrery Society Members) to use their expertise and relationships to advance the Libraries' priorities.
  • Work closely with the Director's Circle to ensure that they are well versed in the case for support for the Libraries and each of our priorities.
  • Play an active role in the identification of volunteers for the Director's Circle. Primarily responsible for setting goals and expectations for the group and work with individuals on events, donor meetings and other fundraising strategies.


Director's Circle Management

Primarily responsible for all aspects of the Directors Circle (several responsibilities are also listed under Major Gifts Fundraising and Board and Volunteer Management):




  • In collaboration with the Director of Advancement, design and implement the strategic direction of the Director's Circle, to start with our list of 45 former board members.
  • Identify and engage volunteer leaders for the Director's Circle, including transition and succession plans.
  • Engage the Director's Circle with the Vice Provost and Director of Libraries through in-person, remote, and written communications.
  • Design and implement plans to cultivate this group for planned and outright gifts to the Libraries.
  • Develop and implement programs and events for the Director's Circle.
  • Oversee the stewardship of Director's Circle members.



Bachelor's degree; 3-5 years minimum of progressively responsible development experience with emphasis on major gifts or planned giving required or equivalent combination of education and experience. Ability to function with a high degree of independence with donor pool, yet interact collaboratively with colleagues in centralized framework of fundraising, participating in and contributing to total team effort. Demonstrated ability to solicit and close gifts from individuals. Experience successfully interacting comfortably with higher education and corporate leaders. Exceptional interpersonal and communications (oral and written) skills. Strong strategic and conceptual abilities necessary to succeed within complex and goal-oriented environment. Previous experience in libraries and/or higher education highly desirable. Must have the ability to manage multiple projects in a goal- and deadline-oriented environment. Should be able to analyze and concisely articulate issues and to work with a diverse group of constituents. Ability to learn the needs and priorities of the Libraries and translate those into cases for support and written proposals is required to successfully carry out this job. Travel, evening/weekend work and valid driver's license required.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$50,684.00 - $91,232.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits




  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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