Administrative Coordinator, Master in Law Program

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Administrative Coordinator, Master in Law Program

 


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Coordinator, Master in Law Program

Job Profile Title
Administrative Coordinator

Job Description Summary
The Master in Law (ML) program is an innovative, interdisciplinary program, through which academics, professionals and graduate students pursue a Master in Law degree, Certificate in Law or ad hoc coursework on a variety of topics at Penn Carey Law. The ML Program mission is to provide legal education to highly qualified professionals, scholars and students from many disciplines, enabling them to inform their work and scholarship with law, thus enhancing their research, career preparation and performance.

The Administrative Coordinator is a part-time position which plays a central role in the department by serving as the Program's primary administrative support professional and as such is vital to the success of the ML program. The Administrative Coordinator for the Master in Law Program provides high-level administrative support and project management to the Master in Law Program at Penn Law. The incumbent will engage in a wide range of activities including administrative support, interaction with students, faculty, and staff on campus and at local events. The position also interacts with senior administrators, law school and university colleagues, prospective students and business contacts, faculty, and alumni. The Administrative Coordinator interacts with important external constituents, and therefore must prioritize while delivering a very high level of service. Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures.

In addition to providing general administrative support to the ML Program, the successful candidate will support the ML Program in the following areas: event planning and execution, communications, marketing and student recruitment, data collection and ongoing special projects.

Job Description

The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinary and supportive academic community for scholars and students alike.

Penn Law staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.

The Master in Law (ML) program is an innovative, interdisciplinary program, through which academics, professionals and graduate students pursue a Master in Law degree, Certificate in Law or ad hoc coursework on a variety of topics at Penn Carey Law. The ML Program mission is to provide legal education to highly qualified professionals, scholars and students from many disciplines, enabling them to inform their work and scholarship with law, thus enhancing their research, career preparation and performance.

The Administrative Coordinator plays a central role in the department by serving as the Program's primary administrative support professional and as such is vital to the success of the ML program. This is a part-time position requiring a commitment of 17.5 hours of work per week. As a regular part-time staff member, you will be eligible for limited University benefits.

Responsibilities include:

Administrative support of ML Program and staff

-Provide full range of administrative support across the ML program and team.

Coordinate planning calendars, schedule and set reminders for full range of ML Program activities including upcoming events, projects, deadlines, meetings, presentations, conferences, recruiting and other initiatives.

-Provide ML degree and Certificate in Law application support.

-Ensure timely, accurate communications and follow up regarding full range of Program inquiries and support needs of students and stakeholders.

-Other administrative duties as assigned.

Event Planning, Coordination and Support

-Coordinate and support the full range of ML Program events, serve as the primary administrative contact for event planning including calendaring, space reservation, invitation creation and distribution, managing related communications, RSVPs, catering orders, P.O.s and payment, setup, breakdown and necessary follow up.

Communications Support

-With a strong command of ML Program details respond to departmental email account and phone inquiries, connecting contacts with the appropriate resources, support, staff. Answer questions and provide needed support to full range of inquiries as appropriate.

-Evaluate incoming challenges, concerns, opportunities from current and prospective students and stakeholders, connecting them with appropriate resources and staff to ensure satisfactory resolution of the issue.

Marketing, Recruiting Support

-Create and maintain updated recruiting, leads listservs.
-Work with vendors to supply program materials and comply with necessary administrative process and approvals for placement of these materials, execute placement and removal of materials.

-Arrange, support and attend ML program information sessions and various recruiting events (virtual and in person) on and off campus. Staff tables, obtain necessary materials and speak to public at recruiting events.

Data collection, entry

-Collect and enter necessary program data into Program spreadsheets, tracking and reporting documents and related support.

-Using Excel, PowerPoint and Adobe, support outputs for use in assessment, evaluation, planning, and reporting on aspects of the ML program for internal use and strategic planning.

Special Project Support

-Coordinate and collaborate with team on special projects ranging from events to gathering data to creating program materials, bio summaries other Program publications.

Other duties as assigned.

Candidate Qualifications:

 

 

  • BA/BS required. Relevant experience is a plus.
  • Must work well with others in a team setting, provide quality customer service and support in a professional academic environment with an interest in student-centered programs and services.
  • Must be an independent self-starter, diligent, flexible, innovative, collaborative, able to prioritize, multi-task and be attentive to detail.
  • Experience with the following is a plus: social media, events planning, office technology, tools and platforms including Canva, MailChimp, LiveWhale, CVENT, CMS, Excel, Acuity, Power Point.
  • Must be willing to staff evening and occasional weekend events and interact with the public.

 


Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. The University of Pennsylvania and its Law School are equal opportunity employers (http://www.upenn.edu/affirm-action/eoaa.html).

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

 

 

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Law-School/Administrative-Coordinator--Master-in-Law-Program_JR00041805





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