Associate Dean for Finance and Chief Financial Officer
Associate Dean for Finance and Chief Financial Officer
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Associate Dean for Finance and Chief Financial Officer
Job Profile Title
Associate Dean of Administration
Job Description Summary
The Associate Dean for Finance & Chief Financial Officer (CFO) is an executive-level position reporting directly to the Morton Amsterdam Dean of Penn Dental Medicine (PDM) and functions as a senior member of the Dean's leadership team. A visible and influential leader within the School and at Penn, the Associate Dean/CFO holds senior managerial and fiduciary responsibilities in all financial matters. The position is responsible for oversight of the financial and administrative function of the School, including a budget of $120 million (FY21). The Associate Dean/CFO represents the Dean and serves as spokesperson for the School to the executive and financial levels of the University.
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
School Center Overview:
Established in 1878, Penn Dental Medicine is among the oldest university affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but also you can make a real difference in the lives of our patients and students.
Serve as the School's Chief Financial Officer and key contributor to senior strategy development. Direct School-wide administrative and financial operations with oversight responsibilities in financial administration and clinical revenue cycle, a $30 million enterprise. The position will have a close working relationship with the Offices of Institutional Advancement, Human Resources, Research, Clinical Affairs, Academic Affairs as well as the Dean's Suite, facilities, clinic operations, and information technology.
The CFO develops and communicates high-level administrative and financial strategy to ensure PDM is financially stable, able to take advantage of new opportunities, and conducts routine evaluations of institutional programs to ensure optimal use of resources to meet the highest priorities of PDM. The Associate Dean/CFO is expected to build teams to strengthen the administration, communicate well with all constituencies with transparency and sensitivity and develop robust and nimble strategic financial forecasts to enable long-term planning. The CFO partners collaboratively and confidentially with chairs/department heads, faculty, and staff in facilitating resolution of problems/issues in financial processes that impede efficiency and effectiveness of operations. The CFO must maintain a commitment to the highest ethical and professional standards and must possess personal and professional integrity above reproach, while consistently exercising sound judgement. Responsibilities include, but are not limited to:
- Serve as a senior member of the Dean's team and a key contributor to, and developer of, strategic decisions. Attend the Dean's Advisory Group meetings and be an active participant.
- Oversee School-wide budget with operations, budget planning, capital planning, funding opportunities, financial analysis and managerial oversight responsibility for maintaining and ensuring the solid financial position of the School.
- Plan and execute facilities development, rehabilitation, and expansion; develop strategies for monitoring and managing inventories and purchasing
- Lead, manage and contribute to the professional development of four direct reports to ensure effective leadership and management of departments: Senior Director of Business Analysis; Director of Fiscal Operations; Director of Patient Financial Services; Manager of Central Billing Office.
- Develop strategies to increase cash flow - including improvements in revenue cycle management all with a target of increasing days cash on hand. Develop and administer the following activities for PDM:
- Financial reports both internal and external
- Financial policies, procedures and systems
- Reimbursement strategies, reports and appeals
- Budgeting systems for both operating and capital budgets
- Financial analysis of new programs, acquisitions and business development
- All financial aspects of clinic operations including billing, receivables management, inventory, and patient scheduling and admissions processes.
- Disbursements (payroll and accounts payable) processing
- Provide support to the Dean in the overall planning and organization of the School of Dental Medicine, including: strategic planning; policy implementation and development; organizational development and resource allocation
- Ensure compliance with external agencies related to all federal and non-federal sponsored programs.
- Assessment of budget implications of new initiatives; advise Deans and Vice/Associate Deans on the impact of resource allocation decisions and commitments. Negotiate contracts and agreements with third parties.
- Develop multi-year planning models to project the impact of changes or new assumptions affecting the school's human, financial and space resources for both the short and long term.
- Exhibit an appreciation for the importance of planning, collaboration, communication, and benchmarking in problem solving. Exhibit visionary, visible and exemplary leadership in words and actions such that others are inspired to follow.
- Delegate effectively while maintaining appropriate oversight with a focus on both the short-term goals and long-term strategies of the School.
- Exhibits the values and behavior of a good citizen in actions with colleagues at the School of Dental Medicine and throughout the University.
- Communicate naturally, frequently and effectively.
- Serve as senior liaison to the Office of the Executive Vice President and represent PDM at university senior leadership meetings.
- Actively benchmark and interpret current financial trends in dentistry and dental school admissions and respond with appropriate action.
- Participate in professional associations and community service activities.
- Perform other related duties and participate in special projects as assigned.
Year One Critical Success Factors:
The following critical success factors are the most critical to accomplish in year one to ensure success:
- Develop a plan with the Dean to ensure a seamless transition to the Associate Dean/CFO role as viewed by the School of Dental Medicine and Penn staff, faculty, students and key constituents.
- Proactively establish a professional working relationship with each member of the senior leadership team, department chairs and administrative leaders within the School of Dental Medicine and across Penn. Instill confidence and provide executive counsel.
- Obtain an early grasp on the culture.
- Assess the School's approach and the development of its budget and financial processes - both short- and long-term - and revise accordingly to ensure it best serves the interests of all constituents.
The successful candidate will hold a master's degree or more and over 10 years of progressively responsible strategic leadership experience overseeing financial and administrative functions within a university setting. An MBA is preferred.
A successful Associate Dean/CFO will be sensitive to and able to adapt to the unique culture of a university environment with both its spirit of academic independence as well as administrative constraints. The ideal candidate will have a successful track record of leading and motivating a staff of highly driven professionals and administrative personnel. The ideal candidate will possess a high energy level and optimism with an orientation toward action, but with a comfort to work in ambiguity. The ideal candidate will be data-driven, but not risk averse, and must be able to encourage trust and transparency through their actions.
The successful candidate will have a record of leading multiple functions within a complex organization, preferably within higher education and/or healthcare. The School of Dental Medicine requires an Associate Dean/CFO with vision, proven leadership ability and a strategic and innovative thinker. This position requires strong negotiation, communication and listening skills. The incumbent must have a strong professional presence and the ability to influence others. Proven experience in an optimization methodology such as LEAN, Six Sigma is highly desirable.
Additional experience/qualifications to be considered:
- Knowledge of current and emerging issues, trends, and strategies in higher education finance, with familiarity of private/nonprofit finance and accounting is required.
- Knowledge of clinic operations preferred.
- Candidates must have a deep understanding of financial and budgeting operations, and proven talent for the development and execution of long-term financial strategy.
- Demonstrated ability to operate successfully in a constantly changing, fast-paced environment.
- Demonstrated emotional intelligence and interpersonal skills, initiative, self-motivation, practical learning skills, enthusiasm and an ability to complete multiple tasks in a timely and accurate manner.
- Work requires ability to ensure adherence to all policies and procedures of university.
- Experience in public speaking, business presentations, meeting management and business correspondence.
- Proven experience relating to external constituencies such as governing boards, legislative bodies, public, and other funding agencies and donors is required.
- Demonstrated commitment to diversity in all of its forms, with the proven ability to interact effectively with diverse groups with sensitivity and tact is essential.
- An understanding of state and federal regulations governing higher-education institutions and knowledge of Pennsylvania university or state policies and procedures is highly desirable.
- Strong working knowledge of healthcare/clinic/dental practice and management, generally accepted accounting principles (GAAP) and non-profit accounting to include a history of continuing education is desired.
Salary range is $175,000 - $250,000 (will commensurate with experience).
The University of Pennsylvania is prepared to offer a competitive package to a compelling candidate.
Job Location - City, State
Department / School
School of Dental Medicine
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Dental-School-Evans-Building/Assiociate-Dean-for-Finance-and-Chief-Financial-Officer_JR00040927-1
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