Procurement Card Manager

Procurement Card Manager


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Procurement Card Manager

Job Profile Title
Accountant C

Job Description Summary
The Division of Business Services (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment through the provision of mission-critical services and essential operations. The Division is currently focused on three major initiatives:

1. Revenue growth/retention through improved marketing efforts, extended services, and development of new distribution channels.
2. Driving productivity for the Division and its customers through the better use of technology
3. Enhancing service offerings through upgrades and expansions of facilities.

Procurement Services, a department within BSD, manages approximately $1 billion of spending at the University. Driven by the pillars of Penn Compact 2022 of Inclusion, Innovation, and Impact, Procurement Services offers the following core functions:




  • Developing, implementing, and managing innovative procurement solutions to enable optimal process efficiency and make smart purchasing easy.
  • Identifying suppliers from diverse and marginalized backgrounds with whom the University can activate mutually beneficial relationships.
  • Sourcing and negotiating favorable procurement outcomes by leveraging the scale of Penn's spending to achieve best-value results.
  • Managing supplier relationships to ensure that University buyers' (faculty, staff, and students) needs are met.
  • Delivering positive impact in the areas of economic inclusion, environmental sustainability, and responsible supply chain management.

    Reporting to the Associate Director of Procurement Systems & Operations the Procurement Card Manager will perform administration of the purchasing card (P-Card) program which includes monitoring/overseeing the day-to-day operations of the program; strategic planning, operational management and policy administration for cardholders providing customer service and training for cardholders; auditing credit card transactions for compliance with University policies.

    Job Description


    The Procurement Card Manager oversees the University Procurement Card (PCard) Portfolio, which accounts for over $40MM annual spend across 3,000 card holders and 5 card programs with 3 bank partners. Duties include but are not limited to:
    • Overseeing the day-to-day operations of the program
    • Providing customer service and training for cardholders on PCard processes and policies
    • Auditing card transactions and ensuring compliance with University policies.
    • Acts as the primary contact for University cardholders for all questions, issues and concerns related to the University Card Program.
    • Will contribute strategically and tactically to furthering the success of University Card Programs.


    • High School diploma or equivalent, Associate Degree or above preferred and a minimum of 3+ years of experience as a Procurement Card Profession with general knowledge of Procurement Card procedures, or an equivalent combination of education and experience.
    • Knowledge of Procurement & Accounts Payable procedures and policies, Higher Education experience preferred.
    • Strong interpersonal skills and communication skills with track record of superior customer service.
    • Ability to work effectively in a professional team environment.
    • Effective verbal and written communications, including active listening skills, verbal presentation skills and skills in presenting findings and recommendations.

    • Highly proficient in Microsoft Office, especially in Excel and PowerPoint.
    • Strong analytical skills, collecting and analyzing data, evaluating information and systems, and drawing logical conclusions.
    • Ability to handle high volume of activity with high degree of accuracy.
    • Ability to work with limited supervision; self-motivated.
    • Skilled in planning, project management and in maintaining composure under pressure.

    Job Location - City, State
    Philadelphia, Pennsylvania

    Department / School
    Business Services

    Pay Range
    $42,953.00 - $77,315.00

    Affirmative Action Statement
    Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

    Special Requirements
    Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

    University Benefits
    • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
    • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
    • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
    • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
    • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
    • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
    • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
    • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
    • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
    • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
    • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
    • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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