Inventory Control Specialist, Penn Dental Medicine

Inventory Control Specialist, Penn Dental Medicine


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Inventory Control Specialist, Penn Dental Medicine

Job Profile Title
Coordinator B

Job Description Summary
The Inventory Control Specialist's primary responsibility is to track inventory and stock levels for clinic departments within Penn Dental Medicine. This position will work closely with Receiving and Clinical Affairs to ensure accurate receipt and distribution of products to clinics as well as evaluate and manage stock rotation procedures.

Established in 1878, Penn Dental Medicine is among the oldest university affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but also you can make a real difference in the lives of our patients and students.

Job Description

The Inventory Control Specialist's primary responsibility is to track inventory and stock levels for clinic departments within Penn Dental Medicine. This position will work closely with Receiving and Clinical Affairs to ensure accurate receipt and distribution of products to clinics as well as evaluate and manage stock rotation procedures. This individual will also work closely with the Director of Clinical Affairs to develop policies and protocols. The utilization of Axium and other softwares will be used to manage and monitor receivables. Should any issues arise from receivables, this position will be required to contact vendors for resolution. This role will be essential to maintaining the Organizations many skus and accurate inventory levels.




  • Management of incoming and outgoing inventory within the School
  • Participation in performing weekly inventory audits and supporting/developing reporting
  • Manages and maintains inventory system and facilitates upgrades to related database under the direction of the Director of Clinical Affairs
  • Dispersement of inventory to various clinic for dispersement
  • Compares inventories to office records or computes figures from records to obtain current inventory utilizing BENBUYS and Axium
  • Monitor the movement of materials throughout the school
  • Maintain a safe and clean work environment
  • Resolve problems that may arise concerning material stock inventory levels by interacting with department personnel and staff





  • Develop, perform and implement procedures for ensuring that adequate inventory levels are present.
  • Ensure all items are appropriately received and stored in a timely manner.
  • Supervise, oversee and plan all activity that relates to inventory control in the organization.
  • Work directly with management to bring them up to date regarding stock inflow and outflow.
  • Compile inventory information and present it to management for effective decision-making, utilizing both BENBUYS and Axium reporting tools. Act as PO Manager with zero-dollar approval that would allow for the processing of the PO, receipting, reconciliation of invoices, and inquiry/reporting for encumbrances, open POs and invoicing/receipting.
  • Investigate and correct discrepancies in reported quantities and locations of all inventory.
  • Take physical inventory of all material on a regular periodic basis to ensure accuracy of inventory.
  • Other duties as assigned.



Bachelor's degree, in addition to three to five years of direct working experience required.




  • Familiarity with the schools products is an added advantage in most instances, demonstrating better understanding of the company's expectations and core business preferred.
  • Receiving/stockroom/warehouse operations is a plus with the basic understanding of inventory control procedures.
  • Strong analytical and communication skills both written and verbal.
  • Extremely organized and able to work with minimum supervision in a fast paced professional environment.
  • Must have the ability to use a personal computer to enter data along with programs such has Outlook and excel.
  • Accuracy and attention to detail strongly encouraged for this position.


Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Dental Medicine

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits



  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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