Development Coordinator

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Development Coordinator


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Development Coordinator

Job Profile Title
Assistant Development Officer A

Job Description Summary
Reporting to Penn Live Arts' Director of Development, the Development Coordinator provides primary administrative support for the Penn Live Arts Office of Development. The Development Coordinator is intimately involved with most aspects of the day-to-day operation of this program. Under limited supervision, the DC must exercise judgment and initiative in carrying out responsibilities and handle complex and highly confidential materials. In collaboration with the Development Team, this person is responsible for maintaining records and reports, supporting solicitations and stewardship, coordinating special events, assisting in the management of volunteers, and supporting the departmental infrastructure.

Job Description

Gifts Administration & Acknowledgments: Includes processing of all gifts; working across two database platforms--donor database Atlas (and eventually Salesforce) and ticketing database, Tessitura, to capture donor gifts, maintain donor records, prepare gift reports, generate acknowledgments, and record stewardship actions; work with Finance Department on monthly contributed income reconciliation between Atlas/Tessitura and BEN Financials.

Annual Fund & Stewardship Support: Support the Annual Fund and stewardship activities of the department by generating reports through Atlas and Tessitura, coordinating printer and mailhouse services for print solicitations, work with SACAG and Marketing Department to facilitate e-solicitations; liaison with vendors on donor recognition plaques, stewardship gifts; and support stewardship and donor cultivation events as per below.

Special Events Coordination: Work with department leadership to plan, organize, execute and follow-up on development led special events, including pulling reports to generate guest lists, managing invitation mailings, RSVP lists, generating nametags; facilitating event logistics including space needs, catering, AV, ticketing; on-site trouble-shooting at event, and support of follow-up strategy.

Volunteer Management Support: Assist DoD in managing logistics for Board of Advisors and other volunteer meetings and events, including: coordinating lodging, meeting locations, signage, facilitating RSVPs, catering, restaurant reservations, ticketing needs, and preparing necessary meeting materials.

Departmental Administration: Manage departmental office supplies; process purchase orders; book travel, process reimbursements, and manage calendaring, as needed.

Other duties as assigned.


High school diploma and 5-7 years of experience or equivalent combination of education and experience required; college degree preferred. High level of competency with computer software programs including database management skills, Word, Excel, Email and Internet navigation. Atlas and Tessitura familiarity a plus. Willingness to learn and apply new technologies as needed. Must be professional and have the ability to work with high-level volunteers, donors, faculty and vendors, and participate in staffing events as needed. Must be detail oriented, have strong organizational and communication skills and the ability to effectively prioritize competing tasks. Able to work independently, but collaboratively as part of a goal-oriented team. Ability to work evenings and weekends as needed. Ability to lift up to 25 pounds.


A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Annenberg Center For Performing Arts

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits



  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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