Human Resources Generalist, Penn Arts and Sciences

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Human Resources Generalist, Penn Arts and Sciences


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Human Resources Generalist, Penn Arts and Sciences

Job Profile Title
Human Resources Administrator School/Center A

Job Description Summary
The Human Resources Generalist acts as a generalist to support multiple functions for SAS Human Resources and coordinates HR programs, initiatives, events, and other activities for the School of Arts and Sciences. This position will be a key member of the team by handling day to day operations and inquiries, including the management of HR data, communications, and business process approvals. This position will consult with staff and supervisors to advise on HR policies and procedures, including approvals and business processes within the Workday Human Capital Management system.

Job Description

The School of Arts and Sciences (SAS) forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies. The three educational divisions of SAS fulfill different missions, united by the School's broader commitment to providing its students with an unrivaled education in the arts and sciences. The College of Arts and Sciences is the academic home of the majority of Penn undergraduates and provides 60 percent of the courses taken by students in Penn's undergraduate professional schools. The Graduate Division offers doctoral training to over 1,500 candidates in more than 30 graduate programs. And the College of Liberal and Professional Studies provides a range of educational opportunities for lifelong learners and working professionals. SAS Human Resources is one of the administrative offices within the School with broad responsibility for human resource related issues pertaining to more than 700 staff members. We are seeking an HR Generalist to join our team.


The HR Generalist supports all HR programs and activities for Penn Arts and Sciences, including fielding and escalating inquiries related to human resources policies, procedures, and programs. This includes responding to questions and providing guidance related to recruitment, compensation, benefits, staff relations, leaves, and other HR related topics. They will assess, troubleshoot, and solve a wide range of diverse HR related problems that arise throughout the school. This position will be expected to organize, monitor, and track a large volume of HR related data, including the background checks for working with minors, new hire introductory reviews and performance appraisal entries, merit increase communications, onboarding and offboarding processes and communications, flexible and remote work approvals and documentation, and data/information for other HR programs and processes.

The HR Generalist will also have an active role in Workday Human Capital Management administration, reviewing and approving transactions and providing guidance on HR business transactions within the online system, including the recruitment process for staff, students, and temps, compensation changes, leave requests, and other business processes. This position will also plan and coordinate Penn Arts and Sciences HR events and programs including various staff recognition and appreciation events, information sessions and trainings, and other in-person and online HR programs and events.

Other duties include unemployment claims processing by investigating and responding to all school-wide unemployment claims, drafting and coordinating general HR communications, announcements, and updates to policies and procedures through email communications and website content management.




  • Bachelor's degree with 3 years of relevant experience, or equivalent combination of education and experience, is required.
  • Should have solid understanding of best HR practices and competencies, SHRM CP preferred.
  • Must possess excellent communication skills with the ability to communicate professionally to a diverse and sophisticated audience both verbally and in writing with diplomacy and professionalism.
  • Must have very strong organizational skills and attention to deal, preferably with significant experience in managing large amounts of confidential information, records, and data.
  • Must be able to maintain confidentiality and interact in a collaborative and professional manner at all times
  • Expertise in Microsoft Office, especially Word, Excel, and PowerPoint is required.
  • Must possess highly developed problem solving skills with the ability to analyze complex issues
  • Experience designing and managing website content is preferred. Experience with other online applications, such as online survey programs is a plus.
  • Some experience with Workday preferred


The salary for this position is expected to be between $45,000 and $65,000.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits



  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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