Building Administrator, Penn Arts and Sciences

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Building Administrator, Penn Arts and Sciences


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Building Administrator, Penn Arts and Sciences

Job Profile Title
Building Administrator

Job Description Summary
Supervise, coordinate & administer operations (including maintenance, repair, renovation, housekeeping, special events, safety and security) in assigned building(s) and in surrounding grounds with the objective of insuring optimum delivery. Serve as the liaison between building occupants and all University Departments and outside vendors responsible for building operations. Troubleshoot problems, recommend and implement solutions to problems and emergencies. Monitor Housekeeping supervision. Prioritize building needs. Maintain record of requests for service in online ticketing system, including maintenance, housekeeping, moves, access, and any other requests that fall within the responsible operations of assigned buildings. Coordinate utility shutdowns and emergency drills. Coordinate special events, which may include some evening and weekend hours. Maintain on-call status in case of utility shutdowns, emergencies, service requests, or investigations in assigned buildings. Provide operational and facilities support to other SAS buildings in the absence of the regularly assigned Sr. Building Administrator. Work closely with the SAS Design office to provide operational support for capital and small projects in assigned buildings. Provide excellent customer service to building users. Work professionally and collaboratively with all service providers.

Job Description


Assist Senior Building Administrator in tracking the completion of maintenance work, repairs, housekeeping daily tasks, and project work by Facilities and Real Estate Services' mechanics. Assist mechanics in accessing space. May be assigned to track progress of departmental small projects. Assist with building security and fire protection; report to Senior Building Administrator and/or Director of Facilities Operations all safety and health hazards. Inspect and report on the condition of structural, mechanical and electrical systems in the Life Sciences Complex, including Carolyn Lynch Labs, NBS, Leidy and Goddard, and other buildings in the School of Arts and Sciences as instructed by the Director of Facilities Operations. Regularly assess the condition of classrooms, labs, offices and other spaces in the complex by monitoring temperature control, cleanliness, and ambience of facilities to ensure proper housekeeping and upkeep. Initiate and manage service work orders on web-based work order systems and databases, and communicate housekeeping needs to housekeeping supervisors. Update and maintain key database and key control. Uncrate, assemble and adjust lab equipment as required. Assists in the move of Departmental equipment including, but not limited to, lab equipment computers and personal items within Life Sciences Complex. Use various equipment including hand trucks and moving equipment, including fork lift. Serve role(s) as assigned in the Mission Continuity Plan.


High School degree with 5 to 7 years of experience, or equivalent combination of education and experience, is required. Must have excellent written and verbal skills to liaise with internal building constituents, as well as university-wide service providers. Must possess adequate computer skills to effectively navigate email, electronic calendaring, web forms, databases, electronic building plans, and other facilities-related computer-based software. Must possess a valid driver's license. Must have impeccable customer service skills.

Physical Effort:

Frequent lifting 25 lbs. or more

Typically bending, crouching, stooping

Intermittently sitting/standing/stooping

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits



  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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