Academic Coordinator of Academic Advising and Transfer

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GENERAL STATEMENT OF DUTIES: 

This position is responsible for the overall administration and management of services that directly relate to advising for our students. Responsible for performing advisory work, academic placement and educational work.  Responsible for coordinating advisement services, placement testing/assessment, advising staff and administrative support.

Job responsibilities include, but are not limited to: 

  • Develops, coordinates, and manages the daily operations of Academic Advising and Transfer Center; academic advising and administrative support.
  • Provides leadership and supervision in the development and implementation of proactive outreach and communication strategies to increase student use of advising services.
  • Trains faculty and professional staff advisors; instructs/aids faculty with student advisees; develops training materials for faculty advisors.
  • Works with the Dean of Admissions to develop New Student Orientation (NSO) schedule, coordinates and secures staff for the advising component of NSO.
  • Coordinates New Student Testing and Registration events; works with Admissions and Testing and Assessment center staff to solidify dates; recruits faculty/professional advisors to work the events.
  • Coordinates the campus wide advisor assignment process, ensuring all students are assigned an advisor; works with Academic Deans/Assistant Deans to assign students faculty advisors for specific disciplines.
  • Works collaboratively with Academic Deans/Assistant Deans and student enrollment and support service offices to ensure that common enrollment goals are shared and supported by advising staff.
  • Continuously evaluates effectiveness of advising protocols and efforts to ensure they meet students' needs.
  • Directs, develops, coordinates, and evaluates advising and student services programs, procedures, processes, materials, and training to ensure consistency in advising practices throughout the college.
  • Responsible for reviewing and approving staff hours and time sheets, departmental purchase orders, reimbursements etc.
  • Performs academic advisement to caseload of students, maintains student files, counseling notes, and contact logs, which document student advisement sessions; conducts career exploration and goal clarification activities and transfer advising.
  • Serves on college committees including Academic Advising Subcommittee.
  • Attends Massachusetts Academic Advising Association (MACADA) meetings.
  • Perform other related duties as assigned.

QUALIFICATIONS: 

  • Master's degree in Education, Counseling, Sociology, or closely related field; with five (5) years' experience and/or training that includes academic advisement, academic placement, counseling, career development, math/electronics teaching, or program/project management; or an equivalent combination of education, training, and experience.
  • Demonstrated experience in job requiring great attention to detail, organization, timeliness and report writing
  • Strong oral, written and interpersonal communication skills
  • Must be able to work in a fast-paced environment, juggling various responsibilities  and/or deadlines
  • Proficiency with technology used in assisting students and extracting student record data (e.g. WebAdvisor, Ellucian Colleague and Business Objects), required.
  • Knowledge and understanding of working with an ethnically diverse student body, preferred
  • Must have lead or management experience
  • Must have experience training employees

Working conditions/Physical Demands

Works in an office setting.   Tasks require the ability to exert light physical effort in sedentary to light work   Must be able to remain in a stationary position 50% of the time.  This person needs to move about inside the office to access office machinery.    Constantly operates a computer and other equipment i.e. copier.  This person frequently communicates with students, faculty and staff.    Must be able to exchange accurate information in these situations.

ADDITIONAL INFORMATION: 

SALARY:         $63,608 - $87,421 Range per annum.   Actual salary will be commensurate with academic background and experience per the MCCC Collective Bargaining

WORK SCHEDULE:   37.5 hours per week (Monday - Friday).  Requires flexibility to work occasional evenings and/or weekends as demand dictates.                      

TRAVEL:       Occasional travel on behalf of the college

PRE-EMPLOYMENT DETAILS:

STCC conducts a pre-employment screening.  Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history.  Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment. 

CLOSING DATE:      January 27, 2021                   

All applicants must apply online by submitting a cover letter**, resume and three (3) professional references to http://www.stcc.edu.   **Cover letter must demonstrate how your education and experience qualifies you for this position.  

POLICY STATEMENT ON AFFIRMATIVE ACTION, EQUAL OPPORTUNITY & DIVERSITY

The Board of Higher Education and the Boards of Trustees of the Community Colleges maintain and promote a policy of non-discrimination on the basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information maternity leave, military service and national origin ("protected class(s)/classification(s)." Further, this policy prohibits retaliation and incorporates by reference, and where applicable, the requirements of Titles VI and VII of the Civil Rights Act of 1964; Title VI of the Civil Rights Act of 1968; Titles I and II of the Civil Rights Act of 1991; Title IX of the Education Amendments of 1972 and its regulations found at 34 C.F.R. part 106; Equal Pay Act of 1963; Civil Rights Restoration Act of 1988; Sections 503 and 504 of the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990; Section 402 of the Vietnam-era Veterans Readjustment Act of 1974, Uniformed Services Employment and Reemployment Rights Act (USERRA); Age Discrimination Act of 1975; Age Discrimination in Employment Act of 1967, as amended; Family and Medical Leave Act of 1993; Federal Executive Order 11246 of 1965, as amended by Executive Order 11375 of 1967; Federal Executive Order 12900 of 1994; Federal Executive Order 13145 of 2000; Federal Executive Order 13160 of 2000; Federal Executive Order 13166 of 2000; Massachusetts Civil Rights Act; Massachusetts General Laws Chapters 151B, 151C, and Chapter 149; directives of the BHE, the Boards of Trustees of the Community Colleges and the Commonwealth of Massachusetts; and other applicable local, state and federal constitutions, statutes, regulations and executive orders.

EQUAL OPPORTUNITY STATEMENT                                                                                                      

STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.